Attached is a list of Title IV-E approved per diem rates for children's residential centers (CRCs), group homes, and residential parenting facilities operated by agencies which have submitted and had approved an ODJFS 2909 "Residential Child Care Facility Cost Report," and for purchased family foster care (PFFC) providers which have submitted and had approved an ODJFS 2910 "Purchased Family Foster Care Cost Report." The approved Ohio lists are organized alphabetically by operating agency.

The five digit identification numbers provided in the lists for each agency/facility/program must be used on the ODJFS 1925 "Monthly Title IV-E FCM Invoice" for reimbursement of costs for each child served. Note that several agencies operate both residential and PFFC programs and a few provide more than one type of program or level of service. Distinct identification numbers have been assigned for each placement type. Therefore, ensure that the appropriate placement identifier, either from the residential or PFFC list, is used when completing the ODJFS 1925 form.

The rate lists show the two Title IV-E per diem rates; IV-E Maintenance, and IV-E Administration. Not all costs are allowable for reimbursement. The costs allowable under the residential child care program for calculating a Title IV-E Maintenance rate are room and board, basic living and support, and health-related services; and for calculating the allowable Title IV-E Administration per diem rate it is the cost of case management. For the purchased family foster care program, only direct foster parent payments were considered for calculating the Title IV-E Maintenance rate and all other reimbursable costs are considered Administrative.

The rates shown are based on non-Medicaid costs and, therefore, do not reflect Medicaid and Medicaid mental health costs. A placement agency's customary charge may include fees for non IV-E reimbursable activities that should be considered when negotiating contracts with providers.

The cost reports filed to develop these Title IV-E reimbursement rates are subject to audit, and these IV-E rates may be adjusted based on audit findings. Counties may be held liable for adjustments to federal claims based on revised rates subsequent to any audit findings.

For placements in residential facilities, the federal reimbursement percentage for the federal fiscal year beginning October 1, 2000 is 59.03% for both the ODJFS approved Maintenance and Administration rates. For placements in PFFC programs, the federal reimbursement percentage is the same 59.03% for Maintenance, but it is 50% for Administration rates.

It is noted that the ODJFS approved IV-E rates are reimbursement ceilings, but should actual costs for providing or purchasing IV-E services be less, reimbursement will be calculated on the actual costs of services. In addition, it must be stressed that the actual per diem rates paid by your agency for contracted services are subject to negotiation between your agency and the provider.

The information on the attached rate lists is effective only for the reimbursement year beginning September 1, 2000. Retroactive payments for services provided in a prior reimbursement period may be authorized for a period not to exceed twenty-four months prior to the next state payment date. Therefore, ensure that the appropriate reimbursement rate year list is used for claiming reimbursement for these services.

Out-of-state providers have the option to either file an Ohio Title IV-E cost report for rate determination or use the rate developed by their home state. If the out-of-state agency has filed an ODJFS Title IV-E cost report, they are listed in the ODJFS approved Title IV-E rate roster. If placements are made in an out-of-state facility not listed in the ODJFS rate roster, contact the Bureau of Title IV-E Plan Administration at (614) 644-1146 to get a determination of IV-E reimbursement eligibility and rates.

Any questions regarding the IV-E Cost Reports or 2000-2001 rates and the ODJFS 1925 invoice system should be directed to Matt Smiley, Bureau of Title IV-E Plan Administration, Office for Children and Families at (614) 644-1146. If Mr. Smiley is unavailable, direct your questions to Ryan Meanor.

This FCASPL is obsolete as of August 31, 2003.

INSTRUCTIONS:

The following chart depicts what materials are to be removed from the Family, Children and Adult Services Manual (FCASM) and what materials are to be inserted in the FCASM.