This letter provides guidance to Public Children Services Agencies (PCSAs) regarding entering data for cases involving the Interstate Compact on the Placement of Children (ICPC) in the Statewide Automated Child Welfare Information System (SACWIS.) In order to maintain compliance with Administrative Code (OAC) rules 5101:2-33-23, 5101:2-33-70, and 5101:2-52-04, and provide accurate data for federal reporting, all available information for cases involving ICPC must be entered into SACWIS.

When there is an existing case for which the PCSA has sent an ICPC request to another state, an ICPC record must be created on the existing case. When a PCSA receives an ICPC request from another state, the PCSA is responsible for creating an ICPC case and then creating the ICPC record on that case, or linking an intake to an already existing ICPC case and creating a new ICPC record on that case. The PCSA is responsible for completing every field on the ICPC record for which information is available.

The data that must be entered includes entering the date the home study narrative was sent to the requesting state in the appropriate date field on the ICPC record and entering the date of final approval or denial. These date fields can be found on the "Request Info" tab of the ICPC record. This information is necessary to show compliance with PL 109-239, which requires the narrative portion of the home study be sent to the requesting state within 60 days.

INSTRUCTIONS:

The following chart depicts what materials should be deleted from the Family, Children and Adult Services Manual (FCASM) and what materials are to be inserted in the FCASM.