This letter transmits Ohio Administrative Code (OAC) rules 5101:2-25-01, 5101:2-25-02, 5101:2-25-03 and 5101:2-25-07 which were amended as part of the five-year rule review process. These rules set forth the requirements that apply to a county department of job and family services (CDJFS) agency in the administration of the Title XX program. These rules will become effective February 7, 2022.

The following is a brief explanation of the changes to these rules:

OAC Rule 5101:2-25-01 entitled Uniform Definitions of Title XX Services and Other Definitions of Terms Used in Chapter 5101:2-25 of the Administrative Code identifies terminology and definitions that are to be used by the CDJFS when developing and implementing its Title XX program and preparing the "Title XX County Profile," maintained in the Federal Reporting SSBG Title XX system. The following terms have been added, defined and/or amended: agreement, contract and subgrant. The term grant has been stricken and replaced with the previous terms.

OAC Rule 5101:2-25-02 entitled Title XX Administration outlines the requirements a county department of job and family services (CDJFS) that purchases services under contract or provides programs either directly or through a subgrant agreement, are to follow during the administration of their Title XX program. Paragraph (A) was amended for clarity. Paragraph (D) was amended to encompass deleted and added terms. Paragraph (L) was amended to accurately reflect codification of rule identified.

OAC Rule 5101:2-25-03 entitled Title XX County Profile details the criteria needed to complete and submit an annual "Title XX County Profile" in the "Federal Reporting SSBG Title XX" system. Rule amended to ensure the "Title XX County Profile" is conducted through the "Federal Reporting SSBG Title XX" system. Amendments to rule provide clarity to the process and accurately reflect requirements and timelines for entering initial and amended county profiles into the "Federal Reporting SSBG Title XX" system. Paragraphs (E) and (H) were amended to ensure agencies are aware of where to send public hearing and "Title XX Needs Report" information.

OAC Rule 5101:2-25-07 entitled Title XX Eligibility and Reimbursement outlines the eligibility requirements for reimbursement of Title XX funds for expenditures of services delivered to individuals. The paragraph order within the rule has been restructured and language has been updated to provide clarity to the eligibility determination and reimbursement process and requirements. Paragraph (C) amended to encompass new term "agreement." Paragraph (I) amended to ensure the "Title XX County Profile" is conducted through the "Federal Reporting SSBG Title XX" system.

INSTRUCTIONS:

The following chart shows what materials should be inserted into the Family, Children and Adult Services Manual (FCASM).