This letter transmits amendments to the Ohio Administrative Code (OAC) rule  5101:2-38-08 addressing the education and health information of children in care. This rule has been amended to provide clarity to public children services agencies (PCSA) charged with the child protective services function. This rule has been reviewed by the Partnership for Ohio's Families (PFOF) Rule Review initiative which included preclearance, and the internal and external clearance process. The following OAC rule has been amended: 5101:2-38-08. This rule will become effective December 15, 2020.

The following is a brief explanation of the changes to the rule.

OAC 5101:2-38-08 entitled Child’s Education and Health Information sets forth the PCSA requirements for obtaining and documenting the education and health information relating to children in their care. A clarification has been made that the “PCSA case record” is the State Automated Child Welfare Information System (SACWIS), and that all documentation and the JFS 1443 form are contained and completed within SACWIS. Further, a minor revision was made to include a place to document ongoing or specialty appointments. Grammatical changes, restructuring the order of paragraphs, and amendments to requirements for consistency have occurred throughout the rule.

INSTRUCTIONS:

The following chart indicates the materials that should be removed from the Family, Children and Adult Services Manual (FCASM) and the materials that should be added.