This letter transmits changes to the Foster Care Maintenance Cost Report rules. All references to JFS 02909 "Residential Child Care Facility Cost Report" and JFS 02910 "Purchased Family Foster Care Cost Report" have been changed to reflect the new cost report, the JFS 02911"Single Cost Report". These changes will be effective July 1, 2004. If any revisions are made that change the content or effective date of the rules, notification will be communicated via a follow-up Manual Transmittal Letter.

Rule 5101:2-47-01 Administrative overview: Administration of the Title IV-E program is amended to identify a goal for the maximum number of children receiving FCM as mandated by the state plan and wording to include the cost of training foster care.

Rule 5101:2-47-02 Administrative overview: Foster care maintenance program has been amended to add the word program to the title and to define administrative cost.

Rule 5101:2-47-11 Administrative procedure: Reimbursement for foster care maintenance costs for children's residential centers, group homes, maternity homes, residential parenting facilities, and purchased foster care homes has been amended to outline the reimbursement procedures. References to "out-of- state" facilities were deleted because reimbursement to all facilities is contingent upon completion of the JFS 02911 "Single Cost Report". All references to FACSIS have been changed to reflect the name ODJFS statewide automated child welfare information system.

Rule 5101:2-47-24 ODJFS Title IV-E reimbursement ceiling amount- approval system has been amended to: outline the Title IV-E reimbursement ceiling amount approval system; list in paragraph (D) the ODJFS responsibilities; specify in paragraph (E) the desk review procedures; specify in paragraph (F) the ODJFS procedure for the desk review; specify in paragraph (G) how reimbursement ceiling amounts are converted; specify in paragraph (I) the Title IV-E reimbursement ceiling effective date; paragraph (J) references where the annual Title IV-E rate roster can be located.

Rule 5101:2-47-25 Foster care maintenance reimbursement ceiling amount: Allowable costs for use in completing the JFS 2909 "Residential Child Care Facility Cost Report" and the JFS 2910 "Purchased Foster Care Cost Report" has been rescinded. These requirements are being integrated into rule 5101:2-47-26.1.

Rule 5101:2-47-26 Foster care maintenance reimbursement ceiling amounts: Unallowable costs for use in completing the JFS 02909 " Residential Child Care Facility Cost Report" and the JFS 02910 "Purchased Foster Care Cost Report" has been rescinded. These requirements are being integrated into rule 5101:2-47-26.1.

Rule 5101:2-47-26.1 Public children services agencies (PCSA), private child placing agencies (PCPA), private noncustodial agencies (PNA): Title IV-E cost report filing requirements, record retention requirements and related party disclosure requirements has been amended to clarify the cost report filing requirements; the deadlines for filing the cost report.

Rule 5101:2-47-27 Foster care maintenance reimbursement ceiling amounts: Out-of- state residential care facilities has been rescinded because reimbursement to all facilities will be contingent upon completion of the JFS 02911 "Single Cost Report".

The following forms will become obsolete on June 30, 2004.

• JFS 02909 "Residential Child Care Facility Cost Report"
• JFS 02910 " Purchased Family Foster Care Report"

The JFS 02911 "Single Cost Report" and instructions will be issued in a separate Manual Transmittal Letter.

INSTRUCTIONS:

The following chart depicts what materials are to be removed from the Family, Children and Adult Services manual (FCASM) and what materials are to be inserted in the FCASM.