This letter transmits revisions to the JFS 02911 "Single Cost Report" and instructions JFS 02911-I which are used pursuant to OAC 5101:2-47-26.1 Public children services agencies (PCSA), private child placing agencies (PCPA), private noncustodial agencies (PNA): Title IV-E cost report filing requirements, record retention requirements and related party disclosure requirements.

An explanation of the revisions to the cost report form and instructions appears below:

The JFS 02911 "Single Cost Report" form is the reporting format used to capture one hundred percent of operational costs of all public and private not-for-profit and for-profit providers of purchased family foster care and residential services. The form has been amended to update the annual inflation index, to include ODADAS (Ohio Dept. of Alcohol and Drug Addiction Services) and ODMH (Ohio Dept. of Mental Health) worksheets incorporating each agency's new Uniform Cost Report (UCR) Form A-1 (047) and related schedules, to include the reorganization of how administrative overhead cost information is presented and calculated, and include a section on the Title IV-E residential service worksheets in order to capture facility addresses and the state agency responsible for certifying and licensing the residential site.

The JFS 02911-I "Single Cost Report Instructions" provide an overview of the cost report as well as detailed instructions for completing the report. The instructions have been amended to include the revision of ODADAS and ODMH instructions to incorporate each agency's UCR instructions. Furthermore, language was added to provide an explanation of how to complete the revised administrative overhead calculation worksheet.

The JFS 02911 is intended to be used in an automated format. The JFS 02911 and JFS 02911I will not be available in hardcopy from the ODJFS warehouse. They will be available on line at: http://www.odjfs.state.oh.us/forms/inter.asp.

When downloading the Microsoft Excel version of the JFS02911 "Single Cost Report", the macro security level must be lowered for the macro buttons to work. To lower the macro security level, open Microsoft Excel, click "Tools", "Options", and then click the "Security" tab. At the bottom of the security sheet, click "Macro Security". Change the security level from high to low. At this point, the file can be downloaded. Once downloaded, open the file. A prompt will appear requesting that the macros be either disabled or enabled. Click "enable macros". If the Macro security level is not changed to low and the macros are not enabled, the macro buttons will not work when the file is opened.