This letter transmits Ohio Administrative Code (OAC) Rule 5101:5-1-01 Children's Trust Fund. As a result of the five year review, all of the former Ohio Children's Trust Fund (OCTF) rules have been rescinded and incorporated into a new OAC Rule 5101:5-1-01. The purpose of the rule is to set forth the requirements of the local prevention advisory boards and service provider/grantee responsibilities. This rule will be effective April 1, 2004.

Also included with this letter are eight forms to be used by OCTF County Agents and Service Providers. They are described below.

JFS 01976 "Ohio Children's Trust Fund Application for Funding" which is to be used to collect information needed to evaluate whether the applicant should receive Children's Trust Fund monies to provide child abuse/neglect prevention services.

JFS 01977 "Ohio Children's Trust Fund Application Budget" which is to be used to document the proposed budget of applicants who are requesting money from the Trust Fund to provide child abuse/neglect prevention services. It is used in conjunction with the "Application for Funding" to determine whether the proposed costs are allowable and reasonable, and whether the application should be approved.

JFS 01978 "Children's Trust Fund Service Provider Application Scoring Tool" which provides the format which OCTF County Agents use to evaluate applications for monies from the Ohio Children's Trust Fund.

JFS 01979 "Children's Trust Fund Local Allocation Plan" which is to be used to document that the OCTF County Agent complies with the requirements to award Children's Trust Fund monies to service providers, the agencies that will receive funds and the amount each will receive, the services that will be provided and the number of units projected, and the County Agent's Plan for monitoring service delivery, measurement of outcomes and fiscal accountability.

JFS 01980 "Ohio Children's Trust Fund Service Provider Progress Report" is used by the service provider to document the number of units delivered for each service that was supported with money from the Ohio Children's Trust Fund. It is also used to summarize customer satisfaction and individual outcomes realized as a result of participation in services and provides an opportunity for the provider to explain how the service functioned to prevent child abuse/neglect.

JFS 01981 "Ohio Children's Trust Fund Service Provider Fiscal Report" is used to collect information about how money from the Ohio Children's Trust Fund was expended by the service provider. It is also used to document the balance of unexpended funds, and instructs the provider to return those monies to the County Treasurer.

JFS 01982 "Ohio Children's Trust Fund County Agent Annual Report" which is used to document the number of service units that were actually delivered during the state fiscal year by providers who received monies from the Ohio Children's Trust Fund. It is also used to summarize customer satisfaction data and outcomes realized by participants of each service. Finally, it requests an assessment regarding the overall impact the Local Allocation Plan had on preventing child abuse/neglect in the county.

JFS 01983 "Ohio Children's Trust Fund County Agency Annual Fiscal Report" which is used to document the amount of money from the Ohio Children's Trust Fund which was expended during the state fiscal year; it further contains information for the OCTF County Agent to use for returning all unexpended funds to the Treasurer of the State.

INSTRUCTIONS:

The following chart depicts what materials should be removed from and what material should be inserted into the Family, Children and Adult Services Manual (FCASM).