(A)Twenty-five per
cent of the child support enforcement agency (CSEA) incentive payment,
calculated in accordance with rule 5101:12-1-54.1 of the Administrative Code,
shall be distributed to the CSEA subject to the limitations described in this
rule.
(B)For the
purposes of this rule, "self-assessment category" refers to the
following child support program categories:
(1)Case closure;
(2)Establishment
of paternity and support orders;
(3)Enforcement of
support orders;
(4)Securing and
enforcing medical support orders;
(5)Review and
adjustment of support orders (public assistance cases); and
(6)Review and
adjustment of support orders (non-public assistance cases).
(C)Sampling
methodology for the quality assurance (QA) sample.
(1)For the
purposes of this rule, the "quality assurance (QA) sample" refers to
the case sample provided by the office of child support (OCS) to the CSEA, and
used by the CSEA to complete the county self-assessment. The total statewide QA
sample will be approximately one thousand cases per self-assessment category.
(2)For the
purposes of this rule, the "federal sample" refers to the case sample
used by OCS to complete the federal self-assessment, as required by 45 C.F.R.
part 308, as in effect on July 21, 2008. The minimum number of cases in the
federal sample is five hundred in each self-assessment category. These cases
are randomly selected from the statewide caseload.
(3)Each county
will receive a minimum of eleven cases in each self-assessment category. The
federal sample will be distributed to each county in accordance with the
process of random sample selection. The federal sample may be more or less than
the eleven case minimum. If necessary, the remaining QA sample needed to meet
the eleven case minimum will be randomly selected from the county caseload in
each self-assessment category.
(D)Timeframes for
the county self-assessment.
(1)OCS shall
provide the QA sample to the CSEA by November fifteenth of each year.
(2)The CSEA shall
complete and return the self-assessment to OCS by February fifteenth of the
subsequent year.
(E)Completing and
submitting the county self-assessment.
(1)OCS shall
develop the procedures for the CSEA to follow in order for the CSEA to complete
a self-assessment. Periodically, OCS will modify the procedures as appropriate.
(2)The CSEA is
required to complete the county self-assessment, using the procedures as set
forth by OCS, which includes but is not limited to meeting all of the following
criteria:
(a)Using the
software programs as designated by OCS to facilitate review and reporting
procedures;
(b)Reviewing and
evaluating each case in the QA sample;
(c)Applying an
appropriate rating to each case in the QA sample; and
(d)Submitting the
self-assessment to OCS, using the method for submission as designated by OCS,
within the timeframe described in paragraph (D)(2) of this rule.
(3)Failure of the
CSEA to submit a completed self-assessment to OCS by February fifteenth shall
result in a twenty-five per cent reduction of the final reconciled CSEA
incentive payment, as determined in accordance with paragraph (E) of rule
5101:12-1-54 of the Administrative Code.
(a)The twenty-five
per cent reduction shall be imposed by reducing each monthly allocation during
the calendar year following the calendar year in which the CSEA failed to
submit the self-assessment to OCS.
(b)The amount of
funds contained in the twenty-five per cent reduction shall be retained by
ODJFS.
Five Year Review (FYR) Dates: 9/23/2021 and 09/23/2026
Certification: CERTIFIED ELECTRONICALLY
Date: 09/23/2021
Promulgated Under: 119.03
Statutory Authority: 3125.25
Rule Amplifies: 3125.03, 5101.23
Prior Effective Dates: 04/14/2011