CSPMTL 176 (OCS Rule Review – Support Enforcement Program, Program Funding, and the JFS 07736)
Child Support Program Manual Transmittal Letter No. 176
December 6, 2021
TO: All Child Support Program Manual Holders
FROM: Matt Damschroder, Director
SUBJECT: OCS Rule Review – Support Enforcement Program, Program Funding, and the JFS 07736

These rules have been reviewed in accordance with sections 106.03 and 119.04 of the Revised Code, which requires the review of all state agency rules within a five-year period.

The Office of Child Support (OCS) has no changed the following rules. The effective date of these rules will remain the same as the existing rules:

Rule Number Rule Title Effective Date of Rule
5101:12‑1‑01 The Support Enforcement Program 02/11/2019

This rule describes the responsibilities the child support enforcement agency (CSEA) has for the establishment and administration of a support enforcement program. It describes the requirements of the child support enforcement program.

This rule is authorized under ORC sections 3125.05 and 3125.25 of the Revised Code, and amplifies, sections 3125.02, 3125.03, 3125.05, 3125.10, 3125.11, 3125.12, 3125.24 and 5101.24 of the Revised Code.

5101:12‑1‑50 Program Funding 12/01/2016

This rule describes the funding for allowable IV-D expenditures and funding for expenditures in which Federal Financial Participation (FFP) is not allowable.

This rule is authorized by ORC section 3125.25 of the Revised Code, and amplifies sections 3125.19, 3125.21 and 3125.22 of the Revised Code.

5101:12‑1‑54.1 Incentive Payment: Performance-Based Measure 04/14/2011

This rule describes the calculation of the child support enforcement agency (CSEA) incentive payment and corrective action plan.

This rule is authorized under ORC section 3125.25 and amplifies sections 3125.03 and 5101.23 of the Revised Code.

5101:12‑1‑54.2 Incentive Payment: County Self-Assessment 04/14/2011

This rule describes the process for the child support enforcement agency (CSEA) to receive 25% of the CSEA incentive payment by completing a county self-assessment. The rule includes a definition for "self-assessment category," a description of the sampling methodology for the quality assurance (QA) sample, and timeframes and instructions for the CSEA to complete and submit the county self-assessment.

This rule is authorized under ORC section 3125.25 and amplifies sections 3125.03 and 5101.23 of the Revised Code.

The Office of Child Support (OCS) has amended the following rules:

Amended Rule Amended Rule Title Prior Effective Date of Rule Effective Date of Amendment
5101:12‑1‑15 Support Enforcement Tracking System 04/01/2018 12/15/2021

This rule describes the statewide automated data processing and information retrieval system known as the support enforcement program system (SETS).

Changes to the rule include removed language in paragraph (F)(1) about the JFS 07700, "SETS User Application" since it is no longer needed due to digital provisioning and added a reference to rule 5101:9‑9‑26 of the Administrative Code.

This rule is authorized by ORC sections 3125.08 and 3125.25 and amplifies sections 3125.07, 3125.08, 3125.38 and 3125.39 of the Revised Code.

5101:12‑1‑51 Mandatory CSEA Fiscal Reports 01/15/2020 12/15/2021

This rule describes the requirements for child support enforcement agencies (CSEA) and the office of child support (OCS) to submit required financial reports to the office of fiscal and monitoring services within the Ohio department of job and family services (ODJFS.

Changes to the rule include amended the title of the JFS 02750 in paragraph (A)(1) since the form title was changed by JFS Fiscal.

This rule is authorized by ORC section 3125.25 and amplifies sections 3125.03 and 3125.25 of the Revised Code.

5101:12‑1‑53 Program Income 10/15/2018 12/15/2021

This rule describes program income and the various forms of it.

Changes to this rule include amended the title of the JFS 02750 in paragraph (C) since the form title was changed by JFS Fiscal.

This rule is authorized by ORC section 3125.25 and amplifies sections 3119.27, 3121.59, 3123.17 and 3125.37 of the Revised Code.

5101:12‑1‑54 Incentive Payment 12/01/2016 12/15/2021

This rule describes the calculation and distribution of the Ohio incentive payment from the Federal Office of Child Support Enforcement (OCSE) to the Ohio department of job and family services (ODJFS), and the incentive payment from ODJFS to the child support enforcement agency (CSEA).

Changes to the rule include amended the title of the JFS 02750 in paragraph (E)(3) since the form title was changed by JFS Fiscal.

This rule is authorized under ORC section 3125.25 and amplifies sections 3125.03 and 5101.23 of the Revised Code.

5101:12‑1‑99 Chapter 5101:12-1 Forms – Ohio Support Enforcement Program 03/28/2019 12/15/2021

This rule contains a compilation of forms with their effective or revised effective date, referenced within various rules contained within division 5101:12 of the Administrative Code, but first cited within Chapter 5101:12-1 of the Administrative Code.

Changes to the rule include; amended the title of the JFS 02750 in paragraph (I) since the form title was changed by JFS Fiscal, removed the JFS 07700 in paragraph (X), and updated the revision dates to the forms in paragraphs (N), (V) and (W).

This rule is authorized by ORC section 3125.25 and amplifies sections 3125.03 and 3125.25 of the Revised Code.

5101:12‑80‑05.1 Collection at the Child Support Enforcement Agency 02/15/2020 12/15/2021

This rule describes the requirements of a CSEA that elects to collect support payments, the requirements regarding bonding employees, and following recognized accounting standards.

Changes to the rule include amended paragraph (B) by adding that the JFS 07736 be submitted by the end of March each year and removed the word "significant", updated the email address for submitting the JFS 07036 and in paragraph (C) spelling out "child support payment central" the first time it is used in the rule.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 117.43, 329.01 and 3125.29.

5101:12‑80‑99 Chapter 5101:12-80 Forms – Collection and Disbursement 06/01/2021 12/15/2021

This rule contains a compilation of forms with their effective or revised effective date, referenced within various rules contained within division 5101:12 of the Administrative Code, but first cited within Chapter 5101:12-80 of the Administrative Code.

Changes to the rule include amended the revision date of the JFS 07736 in paragraph (H).

This rule is authorized by ORC section 3125.25 and amplifies sections 3125.03 and 3125.25 of the Revised Code.

OCS has amended the following form.

Form Number Form Title Prior Effective Date of Form Revised Effective Date
JFS 07736 Child Support Enforcement Agency Payment Processing Declaration 2/2019 11/2021

This form will be completed by a Child Support Enforcement Agency (CSEA) to notify the Office of Child Support (OCS) of the CSEA’s decision to accept or not accept payments.

Changes to the form include amended the form to allow a CSEA to provide information for two schedules for accepting payments and added the requirement that the form be submitted to OCS by the end of March each year.

INSTRUCTIONS:

When the CSPMTL is published, the CSPM will be updated as follows:

 

  • A no change rule will continue with the same effective date,
  • An amended rule will be inserted, and the previous version will be moved to the OAC Archive section of the eManuals,
  • An amended form will replace the current posted form

The rules and forms in the CSPM can be accessed at: http://emanuals.odjfs.state.oh.us/emanuals.

INSTRUCTIONS for CSEA INTERNAL PROCEDURAL HANDBOOK:

Paragraph (I)(1) of OAC rule 5101:12-1-01 states that, whenever a program change requires modification of local procedures, the CSEA is required to revise its internal procedural handbook and submit the revision to OCS within thirty days of the revision. The CSEA should carefully review the amended rules contained in this CSPMTL to determine whether they require the CSEA to update its internal procedural handbook.