CSPMTL 153 (Five Year Rule Review – Collection and Disbursement Rules)
Child Support Program Manual Transmittal Letter No. 153
May 6, 2019
TO: All Child Support Program Manual Holders
FROM: Kimberly Hall, Director
SUBJECT: Five Year Rule Review – Collection and Disbursement Rules

The Office of Child Support (OCS) has proposed the following rules as "No Change." The rules have been reviewed in accordance with section 106.031 of the Revised Code, which requires the review of all state agency rules within a five-year period. The effective date of these rules will remain the same as the existing rules.

Rule Number Rule Title Effective Date of Rule
5101:12‑80‑05 Collection and Disbursement 9/15/2013

This rule describes the requirement to process and disburse support payments from a single physical location and contains definitions used in this rule and supplementary rules.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43 and 3121.48.

5101:12‑80‑05.2 Date of Collection 9/15/2013

This rule describes how the date of collection of a support payment is determined.

This rule is authorized by ORC sections 3121.71 and 3125.25; and amplifies sections 3121.43, and 3121.71

5101:12‑80‑05.3 Payment Processing and Disbursement 9/15/2013

This rule describes the processes taken to disburse funds and the timeframes required for disbursing support payments.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43, 3121.50, 3123.81 and 3125.03.

5101:12‑80‑05.4 Exception Item Processing and Resolution 9/15/2013

This rule describes exception items and actions the office of child support (OCS) and the child support enforcement agencies (CSEAs) are required to take in order to resolve the problems and subsequently disburse payments.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43, 3121.50, 3123.81 and 3125.03.

5101:12‑80‑05.5 Check Replacement 9/15/2013

This rule describes the actions the CSEA is required to take when a payee requests replacement of a check disbursed by child support payment central (CSPC).

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC section 3121.43.

5101:12‑80‑05.6 Recoupment 9/15/2013

This rule describes the purpose and process for establishing and enforcing recoupment accounts.

This rule is authorized by ORC sections 3121.71 and 3125.25, and amplifies ORC sections 3121.43 and 3123.822.

5101:12‑80‑25 Unclaimed Funds 11/15/2008

This rule describes the requirements of ORC section 3123.88 for OCS to report unclaimed funds from child support collections to the Ohio Department of Commerce. The statute and the rule do not require any action from the CSEA.

This rule is authorized under ORC section 3125.25; and amplifies ORC sections 169.03 and 3125.03.

5101:12‑1‑80.4 IV-D Contract Record Retention 2/15/2009

This rule identifies what is a IV-D record and outlines how long the CSEA and IV-D contractor will retain such records.

This rule is authorized by ORC section 3125.25, and amplifies ORC sections 3125.12, 3125.13, 3125.14, and 3125.17.

OCS has amended the following rule:

Amended Rule Amended Rule Title Prior Effective Date of Rule Effective Date of Amendment
5101:12‑80‑05.1 Collection at the Child Support Enforcement Agency 9/15/2013 6/1/2019

This rule describes the requirements of a CSEA that elects to collect support payments, and the requirements regarding bonding employees and following recognized accounting standards. Changes to this rule include: corrected the JFS 07739 form title and revised the effective date of the form.

This rule is authorized by ORC sections and 3121.71 and 3125.25, and amplifies ORC sections 117.43, 329.01 and 3125.29.

INSTRUCTIONS:

When the CSPMTL is published, the CSPM will be updated as follows: 

  • A no change rule will continue with the same effective date.
  • An amended rule will be inserted and the previous version will be moved to the OAC Archive section of the eManuals

The rules and forms in the CSPM can be accessed at:

http://emanuals.jfs.ohio.gov/

Forms can also be accessed on the ODJFS Forms Central InnerWeb page at:

http://www.odjfs.state.oh.us/forms/inner.asp

or on the ODJFS Forms Central Internet page at:

http://www.odjfs.state.oh.us/forms/inter.asp

INSTRUCTIONS for CSEA INTERNAL PROCEDURAL HANDBOOK:

Paragraph (I)(1) of OAC rule 5101:12-1-01 states that, whenever a program change requires modification of local procedures, the CSEA is required to revise its internal procedural handbook and submit the revision to OCS within thirty days of the revision. The CSEA should carefully review the amended rules contained in this CSPMTL to determine whether they require the CSEA to update its internal procedural handbook.