CCIMPL 2 (Updated Process for In-Home Aides and County Agencies)
Child Care In-Home Aide Manual Procedure Letter No. 2
February 8, 2017
TO: All Child Care In-Home Aide Manual Holders
FROM: Cynthia C. Dungey, Director
SUBJECT: Updated Process for In-Home Aides and County Agencies

Background:

Chapter 5101:2-14 rules and forms were effective December 31, 2016, however, the Ohio Child Licensing and Quality System (OCLQS) was not available for use at that time. Child Care In-Home Aide Manual Procedure Letter (CCIMPL) 1 and Family Child Care Manual Procedure Letter (FCCMPL) 2 were issued to describe temporary procedures until the system was live.

Updated Process:

OCLQS went live on January 30, 2017. This system shall be used in accordance with rule unless otherwise noted below. The updated information in this procedure letter replaces CCIMPL 1 and FCCMPL 2.

In-Home Aide Pre-Certification Training

Because of an issue with the tool that feeds the training to the Ohio Professional Registry (OPR), the pre-certification training is not yet available in the OPR. This, paired with provider feedback, has led ODJFS to review the issue and create an alternative process for the pre-certification training requirement to be met. Beginning February 24, 2017, the pre-certification training will be available on the ODJFS website at: https://jfs.ohio.gov/cdc/openingachildcareprogram.stm. Full instructions for the training will also be available there. Once the training is complete, applicants will follow the directions on the website, and at the end of the training, to print and submit documentation of completion to prelicensing@jfs.ohio.gov along with the OPIN number associated with their OPR profile. ODJFS will then document completion of the pre-certification training in the OPR so that the applicant is able to begin the application process in OCLQS. This process will continue until the training tool issues are resolved and the pre-certification training is available in the OPR.

In-Home Aide Application and Renewal Process

If an In-Home Aide submitted a paper application during the OCLQS transition process, the In-Home Aide now has until Friday, March 3, 2017 to enter the information into OCLQS. If an application is not submitted in OCLQS by the deadline, the ODJFS will notify the county agency to close the application and stop processing for certification.

In-Home Aides, please contact the Child Care Policy Helpdesk at 1-877-302-2347, option 4, if you have any questions.

County Agencies, please contact CHILD_CARE_COUNTY_TECHNICAL_ASSISTANCE@jfs.ohio.gov if you have questions.