Background: The Ohio Department of Job and Family Services (ODJFS) amended rule 5101:2-18-07 of the Ohio Administrative to implement requirements of the Child Care Development Block Grant Act of 2014.

The rule will be effective September 29, 2019.

New Policy:

Rule 5101:2-18-07 "Background check requirements for an approved child day camp" outlines the background check requirements for approved child day camps. This rule has been amended with the following changes:

• Corrected a typo in the reference to the Statewide Automated Child Welfare Information System (SACWIS) records
• Clarified applicants for an approved child day camp must have a background check
• Removed the JFS 01175 "Request for a Background Check for Child Care" throughout rule and added that a request for a background check is to be completed in the Ohio Professional Registry (OPR)
• Clarified that a background check is required every five years from the date of the most recent Bureau of Criminal Investigation (BCI) records check
• Added individuals must create a profile in the OPR
• Changed the order of steps in paragraph (D) for obtaining a background check
• Added new paragraph (F) regarding what happens if an individual does not complete the full background check determination process
• Changed "what makes an individual ineligible for employment" to "what makes an individual ineligible to own or be employed by an approved day camp"
• Clarified the question for paragraph (H) so that individuals know fingerprints are required prior to receiving the JFS 01176 "Program Notification of Background Check Review for Child Care"
• Added that notification of preliminary approval will be generated from the OPR
• Added that an administrator, child day camp staff member or employee hired on or after the effective date of this rule cannot engage in any assigned duties or be near children prior to receiving preliminary approval and child day camp staff members with preliminary approval but without a JFS 01176 on file shall not be left alone with children and shall be supervised at all times by another child day camp staff member with a JFS 01176 on file or in the OPR
• Clarified that the JFS 01176 shall be kept on file "if not available in the OPR"
• Clarified language that only child day camp staff members with a JFS 01176 on file at the day camp or in the OPR can be left alone with children
• Clarified that ODJFS will "provide" the JFS 01176 instead of "send" it
• Added that the JFS 01178 "Request for Review of Background Check Decision for Child Care" shall be submitted within fourteen business days from the date on the JFS 01177 "Individual Notification of Background Check Review for Child Care"
• Clarified language regarding background check requirements if an individual becomes employed at another approved day camp or licensed program

Appendix A is being amended as follows

• Added child day camp staff member to the list of people with a prohibited offense that must meet the rehabilitation standards listed

Revised forms:

• JFS 01176 “Program Notification of Background Check Review For Child Care” was revised to add a section called “New Background Checks Must be Submitted By” and the following language: “This determination was made using the current background check results on file at ODJFS which must be dated within the previous five years. The results may not have been updated for this determination.”
• JFS 01177 “Individual Notification of Background Check Review For Child Care” was revised to add a section called “New Background Checks Must be Submitted By” and the following language: “This determination was made using the current background check results on file at ODJFS which must be dated within the previous five years. The results may not have been updated for this determination.”

Please contact the Child Care Policy Help Desk at 1-877-302-2347, option 4, if you have any questions.