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CCDMTL 14 (Child Care Day Camp Rule Amendments)
Child Care Day Camp Manual Transmittal Letter No. 14
October 29, 2021
TO: All Child Care Day Camp Manual Holders
FROM: Matt Damschroder, Director
SUBJECT: Child Care Day Camp Rule Amendments

Background: All child care day camps are required to register with the Ohio Department of Job and Family Services (ODJFS) on an annual basis. Child care day camps that wish to serve children eligible for publicly funded child care must be inspected and approved by ODJFS and accredited by the American Camp Association (ACA) or similar camp accrediting body approved by ODJFS.

Ohio Administrative Code (OAC) rules 5101:2-18-08, 5101:2-18-10, and 5101:2-18-11 have been amended to ensure that only essential health and safety requirements are mandated and not include requirements that could inhibit small business in Ohio. Rules were revised in compliance with Section 121.95 of the Ohio Revised Code requiring the department to remove at least two regulatory restrictions for each new regulatory restriction added in the rules. Additionally, rules were revised to meet federal requirements, clarify rule requirements, correct typographical errors in paragraph references, remove revision dates from form citations, update references to OCLQS, and provide clarifications for child care day camps.

These rules will be effective on October 29, 2021.

Amended Rules:

5101:2-18-08 "Training and professional development requirements for an approved child day camp" has been amended to make the following changes: 

  • Clarified general language throughout rule
  • Added that to meet federal requirements, all child day camp staff members are to be trained in first aid and cardiopulmonary resuscitation (CPR) appropriate for the age and developmental levels of the children in care
  • Added that first aid and CPR trainings are to be completed within the first thirty days of hire
  • Removed administrators from first aid, cardiopulmonary resuscitation (CPR), and child abuse recognition and prevention trainings as an administrator is also a child day camp staff member in paragraph (A)(1)
  • Clarified that all child day camp staff members, are to be current with either the ODJFS child abuse and neglect recognition and prevention training which is valid for two years or child abuse and neglect recognition and prevention training as described in appendix A to this rule, which is valid for three years
  • Clarified that training in child abuse recognition and prevention provided by the ACA can be taken in lieu of the ODJFS training
  • Clarified that trainings are to meet the course and trainer requirements in appendix A of this rule
  • Clarified that a child day camp staff member who meets the health trainer requirements in appendix A also meets the health training requirements required in this rule
  • Added guidance for audiovisual or electronic media trainings
  • Added certificates as acceptable documentation to verify health trainings
  • Changed "lead counselors" to "child day camp staff members" for consistency
  • Replaced "organizations approved by ODJFS or the ACA or similar camp accrediting body approved by ODJFS" with "training organization" to simplify who can issue a training card or certificate

Appendix A has been amended as follows: 

  • Clarified course content for first aid, CPR, management of communicable disease, and child abuse and neglect recognition and prevention
  • Clarified documentation requirements for first aid and CPR to include a certificate from a training organization
  • Added a list of topics that first aid courses must include
  • Added race, equity, and diversity, including how implicit biases may impact reporting to the list of child abuse and neglect recognition and prevention topics
  • Clarified requirements and qualifications for health training approved trainers

5101:2-18-10 "Emergency, disaster and health-related plans for an approved child day camp" has been amended to make the following changes: 

  • Clarified general language throughout rule
  • Added that child day camp staff members and employees receive annual training on the emergency and disaster plan to meet federal requirements
  • Added that written documentation of annual training on the emergency and disaster plan is to be kept on-site
  • Added that the emergency and disaster plan is to be available to child day camp staff members and employees
  • Added a requirement for monthly fire and weather emergency drills to meet federal requirements
  • Clarified language regarding serious incidents, including the removal of bump or blow to a child's head in paragraph (B) as this is included in (B)(2) 
  • Removed the JFS 01156 "Serious Incident Reporting for Child Care" form as incidents are reported in the Ohio Child Licensing and Quality System (OCLQS)
  • Added a new paragraph (D) regarding how to recognize, manage, and report communicable disease to meet federal requirements
  • Added a requirement that parents must be notified when their child has been exposed to a communicable disease
  • Added a requirement that employees and staff members who have a communicable disease must be released
  • Removed the requirement for parents to dispose of lancets or needles as other options are acceptable

Appendix A has been added to meet federal requirements as follows: 

  • A new appendix A lists the requirements to care for sick children

5101:2-18-11 "Administering medication and caring for children with special health needs at an approved child day camp" has been amended to make the following change: 

  • Added a new paragraph (C) regarding when a child's immunization record is to be on file to meet federal requirements 

Appendix A has been added to meet federal requirements as follows: 

  • A new appendix A lists the diseases for immunizations

Revised Form:

JFS 01276 "Health Training Documentation for Child Care" has been revised to clarify language and improve formatting, require training-exempt individuals to show proof of certification that verifies trainer requirements have been met, clarify documentation of trainer requirements, update contact information fields for the trainer, and to add rule 5101:2-18-08 to the form.

Implementation:

The most recent version of all ODJFS forms referenced in the child care day camp rules can be accessed through Forms Central.  The revised form JFS 01276 is to be utilized beginning on October 29, 2021.  Previously dated versions of the JFS 01276 will not be accepted for training completed on or after May 1, 2022.

Questions:

Please contact the Child Care Policy Helpdesk at childcarepolicy@jfs.ohio.gov or 1-877-302-2347, option 4, if you have any questions.