(A)The caretaker shall
complete the application for publicly funded child care described in paragraph (A)(1) of rule 5101:2-16-30 of the Administrative
Code.
(B)Payment shall be
made for authorized child care services provided between the date the county agency
receives an application and the date the caretaker is determined to be eligible.
(C)Payment may be
made for child care services provided for the period of time between the date the
county agency receives the application and the date of denial plus five days if:
(1)A complete application,
as defined in paragraph (A)(1) of rule 5101:2-16-30
of the Administrative Code, was submitted;
(2)The child in care
is age eligible; and
(3)The caretaker was
not previously approved for paid publicly funded child care services after denial,
in the previous twelve months.
(D)Authorization for
care shall be made according to the following:
(1)Authorization for
care shall not exceed the maximum category of care that a caretaker(s) is eligible
to receive.
(2)A child shall be
authorized to only one provider in a week; unless an exemption is met as set forth
in paragraph (D)(3) of this rule.
(3)The county agency
may grant an additional part-time or hourly authorization in a week if the family
provides documentation showing it meets one of the following exemption criteria:
(a)The child needs
additional care during non-traditional hours as defined in
rule 5101:2-16-41 of the Administrative Code.
(b)The child needs
to change providers in the middle of the week and the hours of care provided by
the providers do not overlap.
(c)The child's provider
is closed on scheduled school days off or on calamity days and the child needs care
for those days.
(d)The child is enrolled
in a part-time program participating in step up to quality (SUTQ) and needs care
from an additional provider.
(E)Authorizations
not utilized for thirty-one consecutive days shall be ended.
(F)A caretaker shall
use the automated child care electronic swipe card system upon
entry to and exit from the provider's location. Use of the swipe card automated system
will automatically track attendance for each child
at each authorized provider.
(G)If a swipe card is lost or stolen, a caretaker
shall request a replacement swipe card within seven business days from the date
of the last swipe.
(H)(G) An eligible caretaker or the caretaker's designee/sponsor are the only people permitted by the Ohio department
of job and family services (ODJFS) to use the swipe card automated child care system to record a child's attendance.
The personal identification number (PIN)information created and used by
the caretaker or designee/sponsor serves as the caretaker'san electronic
signature. The caretaker's designee shall not be the provider
nor a person acting in any capacity for the provider. Misuse of the child care electronic swipe card
automated child care system may result in termination of a caretaker's eligibility.
(I)(H) A child can receive care only from a provider
who has a provider agreement with the ODJFS and who has been authorized by the county
agency to provide care for the child.
(J)(I) The caretaker shall make all assigned copayments
to the provider.
(K)(J) A caretaker shall not receive publicly funded child
care from a provider who resides in the same household as the child and caretaker.
(L)(K) If the caretaker is the owner or an owner's representative
of a licensed child care center or type A home, the caretaker's children shall not
be authorized to that center or type A home.
(M)(L) If the caretaker is the employee of a licensed
type A home or licensed type B home the caretaker's children shall not be authorized
to that licensed type A or type B home.
(N)If the caretaker is the provider or provider's
assistant in a licensed type B home, the caretaker's children shall not be authorized
to that licensed type B home.
(O)(M) A caretaker receiving child care benefits shall
report to the county agency any changes which affect the caretaker's eligibility
for child care benefits, including the name of the provider the caretaker has chosen,
family income, employment, participation in program of education or training, household
composition, relocation to another county or if a school-age child changes schools.
(1)The caretaker shall
request any change that impacts their current authorization or authorization category
prior to or within the service week that the new authorization is needed.
(2)The caretaker shall
report changes within ten calendar days of the date the change occurs.
(3)If the caretaker
fails to comply with the ten-day reporting requirement, the county agency will pursue
a determination of and recovery of any overpayment.
(P)(N) A caretaker shall notify the county agency if a
child needs to be authorized to a new provider.
(Q)(O) A caretaker shall complete a redetermination application
and provide all required supporting documentation to the county agency annually
by the end of the current eligibility period.
Effective: 12/16/2018
Five Year Review (FYR) Dates: 5/1/2019
Certification: CERTIFIED ELECTRONICALLY
Date: 12/06/2018
Promulgated Under: 119.03
Statutory Authority: 5104.34, 5104.38
Rule Amplifies: 5104.01, 5104.32, 5104.34, 5104.38
Prior Effective Dates: 07/29/1991, 11/01/1991 (Emer.), 01/20/1992,
01/01/1994, 01/02/1996 (Emer.), 03/01/1996, 10/01/1997 (Emer.), 12/30/1997, 01/01/1999,
02/14/2002, 04/01/2003, 07/01/2005 (Emer.), 09/16/2005, 02/01/2007, 02/01/2008,
07/01/2009, 03/28/2010, 05/01/2011, 08/28/2011, 05/04/2014, 09/04/2014, 02/22/2015,
09/28/2015, 06/26/2016, 10/01/2017