CCMTL 90 (5101:2-12-20, 2-13-20 and JFS 01306 eff. 8/14/08)
Child Care Manual Transmittal Letter No. 90
July 25, 2008
TO: All Child Care Manual Holders
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Employee Record Chart Form and Rule Revisions for Licensed Child Care Centers and Type A Homes

This letter transmits amended rules and a revised form to be used by child care centers and type A homes. These rules will be effective August 14, 2008.

The following is a summary of the amendments:

Rule 5101:2-12-20 "Supervision, Staff/child Ratios and Grouping for Licensed Child Care Centers" has been amended to reflect the new revision date of the JFS 01306 "Employee Record Chart" and to clarify that two responsible adults shall be present at the destination of all trips away from the center when seven or more children are present.

Rule 5101:2-13-20 "Supervision, Staff/child Ratios and Grouping for Licensed Type A Homes" has been amended to update the revision date of the JFS 01306 "Employee Record Chart."

JFS 01306 "Employee Record Chart" has been revised to provide administrators with more information about the use of the form and to accommodate documentation required rule changes.

This form will be available online in a PDF format. It may be downloaded and will be available to be completed electronically. The form may also be printed, copied and completed by hand. All previous versions of the JFS 01306 are obsolete as of August 14, 2008 and should be removed from your manual.

The electronic version of the Child Care Manual is located at: The manual contains all rules, forms, transmittal letters and procedure letters that the department has issued to child care providers. A current version of this manual should be utilized by staff in all child care centers and type A homes that are licensed by the Department of Job and Family Services. A current and updated copy of the manual should be accessible at all times in the center or type A home.

Forms can be located at: The department will notify all licensed centers and type A homes when forms are changed and the date of the change. When forms are obsolete they should no longer be used. The old version of this form should be removed and replaced with the new one. The use of current forms is necessary in order to be in compliance with child care licensing rules.

Please contact the Help Desk for the Office for Children and Families at 1-866-886-3537, option 4 if you have any questions.

INSTRUCTIONS: The following chart identifies the material that you need to remove from and insert into your Child Care Manual (CCM).

Licensed Child Care Centers: Chapter 125101:2‑12‑205101:2‑12‑20
Licensed Type A Child Care Homes: Chapter 135101:2‑13‑205101:2‑13‑20
Child Care FormsJFS 01306 (rev. 7/2003)JFS 01306 (rev. 8/2008)
Transmittal Letters CCMTL No. 90