CCMTL 77 (Ch. 12 and Ch. 13 Rules, eff. 1/1/07)
Child Care Manual Transmittal Letter No. 77
December 22, 2006
TO: ALL CHILD CARE MANUAL HOLDERS
FROM: Barbara E. Riley, Director
SUBJECT: Revised Rules for Licensed Child Care Centers and Type A Homes

This letter transmits amendments to rules that govern licensed child care centers and type A homes. These proposed changes are effective January 1, 2007.

Most of these rules were revised following completion of the department's five-year rule review process. Other rules were revised as a result of the department's work to implement policy changes that will improve the health and safety of children in child care settings. Several rules remain under JCARR jurisdiction. The department will provide additional information if changes are made in any of the affected rules.

Following is a summary of the rule revisions:

Rule 5101:2-12-14 Outdoor Play Requirements has been amended to require programs that operate more than two hours after school to provide schoolage children with outdoor play time. Language has been added to define standards that must be in place by January 2010 for protective covering under climbers, swings and slides. Language was added regarding the extent of fall zones. This rule also requires that a playground checklist be completed on a quarterly basis by the administrator verifying that the playground has been reviewed for safety.

Rules 5101:2-12-15 and 5101:2-13-15 Safe and Sanitary Equipment and Environment have been amended to require that the cleaning schedule listed in the Appendix of the rule be followed. Language has been amended for consistency with recent revisions to the Communicable Disease training. Requirements regarding handwashing have been moved to a new rule.

Rules 5101:2-12-15.1 and 5101:2-13-15.1 Handwashing and Basic Precautions are new rules that define basic precautions and the procedures necessary to protect staff from potentially infectious diseases. These rules also detail handwashing requirements for staff and children and clarifies that liquid soap must be used.

Rules 5101:2-12-15.2 and 5101:2-13-15.2 Diapering and Toilet Training are new rules that provide easier access to required diapering procedures.

Rules 5101:2-12-15.3 and 5101:2-13-15.3 Smoke Free Environment are new rules that allow child care staff to access the requirements for a smoke free environment more easily.

Rules 5101:2-12-15.4 and 5101:2-13-15.4 Toothbrushing are new rules that detail the standards for brushing teeth and handling toothbrushes.

Rules 5101:2-12-18 and 5101:2-13-18 Transportation and Procedural Requirements have been amended to provide the procedural requirements for transportation and fieldtrips and to add safety policies. Requirements regarding vehicles and drivers have been moved to new rules.

Rules 5101:2-12-18.1 and 5101:2-13-18.1 Transportation and Vehicle Requirements are new rules that require a prescribed form to be used for the annual vehicle inspections. Staff must inspect vehicles weekly for basic safety requirements. These rules also prohibit the use of 12-15 passenger vans for transportation of children, effective September 1, 2013. Effective September 1, 2008, any new vehicle or a vehicle that is replaced cannot be a 12-15 passenger van.

Rules 5101:2-12-18.2 and 5101:2-13-18.2 Transportation and Driver Requirements are new rules that define driver requirements, including that drivers complete transportation training prior to transporting children.

Rules 5101:2-12-20 and 5101:2-13-20 Supervision, Staff/Child Ratios and Grouping have been amended to clarify that staff may not be under the influence of drugs or alcohol while responsible for children. This rule requires that staff/child ratios to be posted at child care center and clarifies supervision language.

Rule 5101:2-12-21 has been rescinded and replaced with a new rule, Care and Nurturing of Children, with the same number. The language of this rule has been reformatted and additional requirements have been added for the frequency of diaper checks, to state that staff may not climb over gates or shelving, to specify when a child's wet clothing must be changed and to add language clarifying other rule requirements. Rule 5101:2-13-21 has been amended with similar changes.

Rules 5101:2-12-22 and 5101:2-13-22 Child Guidance and Management have been amended for formatting purposes and to add language that clarifies developmentally appropriate techniques.

Rules 5101:2-12-23 and 5101:2-13-23 Evening and Overnight Care have been amended to clarify safety and supervision policies and sanitary procedures.

Rules 5101:2-12-24 and 5101:2-13-24 Administrator Responsibilities and Qualifications have been amended to clarify the hours administrators must be present and to clarify that an administrator's CDA must be renewed in a timely manner.

Rules 5101:2-12-25 and 5101:2-13-25 Employee and Child Care Staff Member Requirements have been amended to clarify requirements for the employee medical as well as to specify who is qualified to sign off on the medical. These rules have been amended to require orientation training for child care staff members and to specify what must be included in the training. These rules have also been amended for formatting purposes and language has been added to clarify rule requirements and to specify that employee records must be kept confidential.

Rules 5101:2-12-26 and 5101:2-13-26 Statement of Non-conviction and Criminal Records Checks have been amended for formatting purposes and to clarify the form that administrators and owners must sign before a provisional license is issued.

Rules 5101:2-12-27 and 5101:2-13-27 Training in First Aid, CPR, Management of Communicable Disease and Child Abuse Prevention have been amended to increase the number of organizations that are permitted to provide required trainings for staff and to clarify rule requirements.

Rules 5101:2-12-28 and 5101:2-13-28 In-service Training have been amended to add a new category of inservice training. The amended rules outlines trainer qualifications as well as subject matter for the new Health and Safety category. Language has been added to clarify rulerequirements

Rules 5101:2-12-32 Parental Participation Policies and Parent Roster Requirements in Licensed Child Care Centers have been amended to clarify language.

Rules 5101:2-12-33 and 5101:2-13-33 Management of Illness have been amended to clarify that the axillary (under the armpit) method must be used for taking temperatures and the thermometer must be sanitized after each use. Language has been updated to reflect current language in communicable disease trainings.

Rules 5101:2-12-34 and 5101:2-13-34 Medical, Dental and General Emergency Plan have been amended to require that a prescribed form must be posted for emergency information and to clarify language.

Rules 5101:2-12-35 and 5101:2-13-35 Incident/Injury Report have been amended to clarify language and for formatting requirements.

Rules 5101:2-12-36 and 5101:2-13-36 First Aid Supplies/Procedures have been amended to add the required contents of the first aid kit and clarify how first aid supplies must be stored and used.

Rules 5101:2-12-37 and 5101:2-13-37 Children's Medical and Enrollment Records have been amended to allow physician's assistants to sign children's medical statements. Language has been updated to reflect the correct name of forms to be used.

Rules 5101:2-12-38 and 5101:2-13-38 Care of Children with Health Conditions have been amended to clarify language.

Rules 5101:2-12-42 and 5101:2-13-42 Cribs have been amended to reflect current research regarding safe sleep positions for infants and to specify that the physician's signature is needed to approve alternate sleep positions. Language has been added to clarify that cribs, when not in use, may be moved together and that cribs may not be re-assigned if the infant is still in attendance.

Rules 5101:2-12-43 and 5101:2-13-43 Handwashing and Diapering have been rescinded as the contents have been moved to 5101:2-12-15.1 and 5101:2-13-15.1.

The following forms are included with this transmittal:

JFS 01278 "Communicable Disease Trainer Registration For Child Care Centers And Type A Homes" has been developed to collect information on trainers who are approved to provide training in Communicable Diseases.

JFS 01307 "Inservice Training" has been revised to include the new Health and Safety category.

JFS 01328 "Statement of Nonconviction for Child Care Centers, Type A Homes and Type B Homes" has been amended to meet the new requirements of statute that became effective September 21, 2007. This form replaces the JFS 01313 and JFS 01314.

JFS 01329 "Statement of Nonconviction for Employees of Child Care Centers and Type A Homes, and Emergency and Substitute Caregivers for Type B Homes" is a new form that will be in use until a technical writing error is corrected in the Revised Code.

JFS 01338 "Weekly Vehicle Inspection and Vehicle Evacuation Drills Record" is a new sample form to meet the new requirements of the transportation rules.

The electronic version of the Child Care Manual is located at: http://emanuals.jfs.ohio.gov The manual contains all rules, forms, transmittal letters and procedure letters that the department has issued to child care providers. A current version of this manual should be utilized by staff in all child care centers and type A homes that are licensed by the Department of Job and Family Services. A current and updated copy of the manual should be accessible at all times in the center or type A home.

Forms can be located at: http://www.odjfs.state.oh.us/forms/inter.asp The department will notify all licensed centers and type A homes when forms are changed and the date of the change. When forms are obsolete they should no longer be used. The old version of the form should be removed and replaced with the new one. The use of current forms is necessary in order to be in compliance with child care licensing rules.

Please contact the Help Desk for the Office for Children and Families at 1-866-886-3537, option 4 if you have any questions.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from and inserted into the Child Care Manual (CCM).

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT/REPLACEMENT
CCM 6 Child Care Provider Licensing Regulations
Application Procedures/ Inspections/Investigations
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Center Policies
 
Emergencies
 
 
Children's Records
 
Infant Care and Diapering
 
 
5101:2‑12‑14
5101:2‑12‑15
 
 
 
 
5101:2‑12‑18
 
 
5101:2‑12‑20
5101:2‑12‑21
5101:2‑12‑22
5101:2‑12‑23
5101:2‑12‑24
5101:2‑12‑25
5101:2‑12‑26
5101:2‑12‑27
5101:2‑12‑28
5101:2‑12‑32
5101:2‑12‑33
5101:2‑12‑34
5101:2‑12‑35
5101:2‑12‑36
5101:2‑12‑37
5101:2‑12‑38
5101:2‑12‑42
5101:2‑12‑43
 
 
5101:2‑12‑14
5101:2‑12‑15
5101:2‑12‑15.1
5101:2‑12‑15.2
5101:2‑12‑15.3
5101:2‑12‑15.4
5101:2‑12‑18
5101:2‑12‑18.1
5101:2‑12‑18.2
5101:2‑12‑20
5101:2‑12‑21
5101:2‑12‑22
5101:2‑12‑23
5101:2‑12‑24
5101:2‑12‑25
5101:2‑12‑26
5101:2‑12‑27
5101:2‑12‑28
5101:2‑12‑32
5101:2‑12‑33
5101:2‑12‑34
5101:2‑12‑35
5101:2‑12‑36
5101:2‑12‑37
5101:2‑12‑38
5101:2‑12‑42
CCM 6 Child Care Provider Licensing Regulations
Application Procedures/
Inspections/Investigations
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Center Policies
Emergencies
 
 
Children's Records
 
Infant Care and Diapering
 
 
 
5101:2‑13‑15
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
5101:2‑13‑20
 
5101:2‑13‑21
 
5101:2‑13‑22
 
 
5101:2‑13‑23
 
 
 
 
5101:2‑13‑25
 
5101:2‑13‑26
 
5101:2‑13‑27
 
 
5101:2‑13‑28
 
 
5101:2‑13‑33
 
5101:2‑13‑34
 
 
5101:2‑13‑35
 
5101:2‑13‑36
 
 
5101:2‑13‑37
 
5101:2‑13‑38
 
 
5101:2‑13‑42
 
5101:2‑13‑43
 
 
5101:2‑13‑15
5101:2‑13‑15.1
5101:2‑13‑15.2
5101:2‑13‑15.3
5101:2‑13‑15.4
5101:2‑13‑18
5101:2‑13‑18.1
5101:2‑13‑18.2
5101:2‑13‑20
5101:2‑13‑21
5101:2‑13‑22
 
 
5101:2‑13‑24
5101:2‑13‑25
5101:2‑13‑26
5101:2‑13‑27
5101:2‑13‑28
5101:2‑13‑33
5101:2‑13‑34
5101:2‑13‑35
5101:2‑13‑36
5101:2‑13‑37
5101:2‑13‑38
5101:2‑13‑42
Child Care Manual Appendix  
 
 
 
JFS 01307 (rev. 6/2006)
JFS 01278 (rev. 9/2006)
JFS 01307 (rev. 9/2006)
JFS 01328 (rev. 1/2007)*
JFS 01329 (1/2007)*
JFS 01338
Transmittal Letters CCMTL No. 77

* These forms appear in 2 Child Care Transmittal Manual Letters that have recently been distributed to manual holders. It is only necessary to follow the instructions one time to replace these two forms (JFS 01328 and JFS 01329).