CCMTL 106 (Rule Changes for the Implementation of the Automated Child Care Eligibility, Authorization and Payment System for Publicly Funded Child Care)
Child Care Manual Transmittal Letter No. 106
February 26, 2010
TO: All Child Care Manual Holders
FROM: Douglas E. Lumpkin, Director
SUBJECT: Rule Changes for the Implementation of the Automated Child Care Eligibility, Authorization and Payment System for Publicly Funded Child Care

This letter transmits amendments to child care rules in preparation for the implementation of the automated child care eligibility, authorization and payment system.

Beginning in April 2010, the Ohio Department of Job and Family Services (ODJFS) will begin to issue payments to providers of publicly funded child care based on data submitted by county departments of job and family services. Automated eligibility and authorization functions will be phased in at that time.

The following rules and forms are being amended, effective March 28, 2010:

Rule 5101:2-16-01, "Definitions for eligibility for publicly funded child care benefits," has been amended to clarify language and to add new definitions for "authorization," "eligibility period", and "Step Up To Quality." The definitions of "Certificate of Authorization for Payment of Publicly Funded Child Care Services (COAP)," "deposit" and "registration fee" have been deleted.

Rule 5101:2-16-07, "County department of job and family services administrative responsibilities for determining eligibility for publicly funded child care benefits," has been amended to add requirements for the submission of data to the new system and to introduce a new provider agreement form. This form will serve as the contract between a child care provider and ODJFS. The appendix has been amended to reflect service week numbers.

Rule 5101:2-16-35, "Determination of eligibility for publicly funded child care by the county department of job and family services (CDJFS)," has been amended to change the title, to specify the use of forms and system-generated equivalent forms, to change necessary eligibility determination timelines for county agencies and caretakers and to clarify language. Form revision dates have been updated and a new verification checklist has been added to assist caretakers in providing supporting documentation.

Rule 5101:2-16-39, "Copayment for publicly funded child care," has been amended to clarify language for child care copayments and to amend an appendix to reflect service week numbers.

Rule 5101:2-16-41, "Reimbursement rates for providers of publicly funded child care," has been amended to clarify language regarding reimbursement rates and absent days, to add a new form, to remove a form and to change the definition of "non-traditional hours."

Rule 5101:2-16-42, "Reimbursement ceiling waivers for children with special needs," has been amended to clarify language.

Rule 5101:2-16-44, "County department of job and family services requirements for the purchase of child care services," has been amended to clarify language, to introduce the new provider agreement forms and to remove language related to provider payments by the county agencies.

Rule 5101:2-16-55, "Use of the JFS 01140 'Certificate of authorization for payment of publicly funded child care services (COAP) to contract with providers,'" is being rescinded. A new rule with the same number and a new title is being proposed to explain the use of a new temporary voucher.

Rule 5101:2-16-71, "Child care improper payments," has been amended to clarify language and to remove language related to provider payments by the county agencies.

The JFS 01140, "Certificate of Authorization for Payment of Publicly Funded Child Care Services," will now be titled "Temporary Voucher for Publicly Funded Child Care Services." This form will be used to authorize an initial 30-day period of child care to an eligible caretaker.

The JFS 01148, "Child Care Application/Redetermination Verification Checklist," is a new form to provide caretakers with a list of verifications needed to complete the application process.

Please contact the Office of Families and Children Help Desk at 1-866-886-3537, option 4, if you have questions regarding this information.

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT/REPLACE
CCM Rules5101:2‑16‑015101:2‑16‑01
 5101:2‑16‑07 and appendix5101:2‑16‑07
and appendix
 5101: 2‑16‑355101:2‑16‑35
 5101:2‑16‑39 and appendices5101:2‑16‑39
and appendices
 5101:2‑16‑41 and appendix5101:2‑16‑41
and appendix
 5101:2‑16‑425101:2‑16‑42
 5101:2‑16‑445101:2‑16‑44
 5101:2‑16‑555101:2‑16‑55
 5101:2‑16‑715101:2‑16‑71
Child Care Manual AppendixJFS 01140
(Rev. 10/2009)
JFS 01140
(Rev. 4/2010)
  JFS 01148
(4/2010)
Transmittal Letters CCMTL No. 106