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CCMTL 38 (5101:2-16 - ARCHIVE)
Child Care Manual Transmittal Letter No. 38
January 4, 1999
TO: All Child Care Manual Users
FROM: Wayne W. Sholes, Director
SUBJECT: Chapter 5101:2-16 Child Care Eligibility and Copayments, Parental Choice, Reimbursement Ceiling Waivers, Certificate of Authorization for Payment (COAP), and Child Care Resource and Referral Services Rule Amendments.

This letter transmits rule amendments to Chapter 5101:2-16 rules. The effective date for these rules is January 1, 1999.

1.Rule 5101:2-16-30 entitled "Publicly funded child care program requirements" is amended to provide Ohio Works First (OWF) applicants eligibility for Income Eligible Employment and Training child care, rather than OWF child care, in order to: participate in an approved OWF activity pending eligibility for OWF financial assistance, meet compliance with OWF while sanctioned under OWF, and be employed or to participate in an approved education/training program while sanctioned under OWF.

2.Rule 5101:2-16-34 entitled "Income eligibility" is amended to specify other types of income which are excluded from a family's gross income such as: income received from the federal Americorp Vista program, OWF cash payment for support services, Prevention, Retention and Contingency program payments and Food Stamp program payments. The rule now references exclusions under the food stamp program regulations.

3.Rule 5101:2-16-35 entitled "Application and eligibility determination" is amended to provide families eligibility for income eligible employment\training, special needs or protective child care benefits when under an OWF sanction and all other requirements are met.

4.Rule 5101:2-16-39 entitled "Family fee requirement" is amended to replace child care "fee" language with child care "copayment" and to expand the table for determining a family's monthly child care copayment.

5.Rule 5101:2-16-42 entitled "Procedure for requesting market rate waivers" is amended to replace "market rate" language with "reimbursement ceiling".

6.Rule 5101:2-16-52 entitled "Parental choice" is amended to remove unnecessary language and incorporate parental choice language from rule 5101:2-16-54.

7.Rule 5101:2-16-54 entitled "Certificate of authorization for payment (COAP)" is amended to remove parental choice language and incorporate that language into rule 5101:2-16-52.

8.Rule 5101:2-16-55 entitled "Validation, submittal and reimbursement requirements for the certificate of authorization for payment (COAP)" is amended to remove "day" from child day care language.

9.Rule 5101:2-16-65 entitled "Service delivery areas and funding formula for the provision of child day care resource and referral services" is amended to remove "day" from child day care. Allocation of base funding is based on a different premise.

10.Rule 5101:2-16-66 entitled "Child day care resource and referral organizations: organizational structure, administration, planning and reporting requirements" is amended to remove "day" from child day care. The bureau of child care, county technical support section is rescinded and replaced with child care services. The fiscal reports are identified as the monthly invoice and budget revision form. Evaluation reports are rescinded and replaced with the monthly activity report. Information on all providers whether they are registered, certified or licensed must be shared as part of the county plan of cooperation. This rule is being amended to include sharing information on all child care providers as part of the county plan of cooperation regardless of their contracting status with the CDHS.

11.Rule 5101:2-16-67 entitled "Resource and referral services provided by child day care resource and referral service organizations" is amended to remove "day" from child day care. Child care resource and referral organizations shall provide services to all appropriate individuals as well as various entities interested in being potential providers of child care services. The term "school child programs" is rescinded and replaced with "school age child care programs."

12.Rule 5101:2-16-69 entitled "Ohio department of human services (ODHS) responsibility for the establishment and oversight of child day care resource and referral services organizations" is amended to remove "day" from child day care. Language has changed to allow for modifications in responsibilities for the oversight of the child care resource and referral organizations. Establishment of child care resource and referral service organizations that service a multicounty service delivery area has been deleted since this was accomplished in 1992. The development of an information reporting and procedures manual, and procedures for collection, analysis, and reporting of child day care information has been deleted due to establishment of internal procedures developed by the child care resource and referral service organizations. The Monthly Data Report by County form was added as part of the standardized data reporting procedure. The reference to entering into a January 1993 contract with the child care resource and referral service organizations was deleted.

13.Form ODHS 1231 "Request For Reimbursement Ceiling Waiver" is revised to replace "market rate" language with "reimbursement ceiling" and reference the form to rule 5101:2-16-42, not 5101:2-16-382.

14.Form ODHS 1643 "Type B Family Child Care Home and In-home Aide Application" is revised to record the provider's hourly customary charge to the public and other customary charges to the public such as registration fees.

15.Form ODHS 1141 "Child Care Resource and Referral Service Program Monthly Invoice" is adopted to report on monthly expenditures and reimbursements requested.

16.Form ODHS 1142 "Child Care Resource and Referral Service Budget/Revision Request" is adopted to report on a 10% line item change resulting in a revision to the budget.

17.Form ODHS 1143 "Child Care Resource and Referral Services Monthly Activity Report" is adopted to report on specific activities related to performance of grant deliverables.

18.Form ODHS 1144 " Child Care Resource and Referral Services Monthly Data Report by County" is adopted to report on data elements for each county submitted on a monthly basis.

The directions for updating the Child Care Manual are as follows:

1.The following Chapter 5101:2-16 rules shall be removed from the child care manual and replaced with the revised rule of the corresponding number: 5101:2-16-30, 5101:2-16-34, 5101:2-16-35, 5101:2-16-39, 5101:2-16-42, 5101:2-16-52, 5101:2-16-54, 5101:2-16-55, 5101:2-16-65, 5101:2-16-66, 5101:2-16-67, and 5101:2-16-69.

2.Replace ODHS 1231 "Request For Market Rate Waiver" (12/93) with ODHS 1231 "Request For Reimbursement Ceiling Waiver"(1/99).

3.Replace ODHS 1643 "Type B Family Child Care Home and In-home Aide Application" (11/97) with ODHS 1643 "Type B Family Child Care Home and In-home Aide Application" (1/99).

4.Insert ODHS forms 1141, 1142, 1143 and 1144 in chapter seven of the manual.

If you have any questions regarding these matters, please contact County Technical Support at (614) 466-7762.