Background:

The Ohio Department of Job and Family Services (ODJFS) discovered discrepancies on child care forms that were published to ODJFS Forms Central in October 2021. To better serve child care programs and families of children enrolled, the discrepancies have been corrected and new versions of the forms are being published.

Amended Forms:

JFS 01236 "Child Medical/Physical Care Plan for Child Care" has been revised to allow more space for writing in each field; to add space to document medications; to separate all the questions on the form into their own fields, including questions related to conditions requiring medication and conditions which do not require medication; and to provide clarity for when a physician needs to complete the form. New language has been added to remind programs that at least one dose of the medication or medical food is to be administered before a medication or medical food can be administered by the program. This does not apply to emergency medications or medical foods. Section headers have been added to specify which individuals need to complete each section. This is a prescribed form.

JFS 01240 "Food Service License Exemption Report for Child Care Centers" has been revised to add space for a comment section on the form for local health department representatives to complete when other food service license exemptions are met. Additional changes were made to remove the following option from the form "A food processing establishment provides and serves the food. A copy of the current registration from the Ohio Department of Agriculture is on file at the center" at the request of the Ohio Department of Health and Ohio Department of Agriculture. This is a sample form.

JFS 01276 "Health Training Documentation for Child Care" has been revised to match rule language and to remove "licensed athletic trainer" and "first aid trainer" from the list of eligible management of communicable disease trainers. The ODJFS two-hour child abuse and neglect recognition and prevention training was removed from this form, as it is only available through the Ohio Professional Registry. This is a prescribed form.

The most recent version of all ODJFS forms referenced in this procedure letter can be accessed through Forms Central. Programs should begin to use the revised forms as of the date of this procedure letter. Forms completed and currently on file at the program do not need to be updated with these revised versions until they expire or require an update, whichever comes first.

Questions:

Please contact the Child Care Policy Helpdesk at childcarepolicy@jfs.ohio.gov or 1-877-302-2347, option 4, if you have any questions.