The Ohio Department of Job and Family Services recently revised the rules in Chapter 5101:2-14 Type B Family Child Care Homes. Notification of these rule changes was covered in CCMTL 91. To assist counties in implementing the new requirements the Bureau of Child Care and Development is issuing this letter. This letter contains procedures for implementing the rule changes as well as dates as to when the revised forms must be utilized.

• Providers who have submitted a request for a new criminal records check but whose results have not been received and reviewed by the CDJFS by the expiration date of the certificate may remain certified according to the following:

The CDJFS may extend the expiration date of the certificate for a maximum of 60 days pending receipt and review of BCII results as long as the provider meets all of the following criteria:

• The provider has submitted the criminal records check request in a "timely" manner. "Timely" means in the manner and process instructed by the CDJFS, but at least 60 days prior to the expiration date of the certificate.
• The CDJFS is the WebCheck agency submitting the fingerprints or the CDJFS has a written statement from the WebCheck agent which includes the date the fingerprints were submitted to BCII and verification from the WebCheck agency or another CDJFS that the fingerprints have been submitted in a timely manner.
• The provider and any adults in the home and the emergency/substitute caregivers have signed the JFS 01329 "Statement of Nonconviction for Employees of Child Care Centers and Type A Homes, and Emergency and Substitute Caregivers of Type B Homes" (rev. 8/2008).
• The provider has submitted all other compliance materials and required paperwork.

The extension of the expiration date of the certificate allows the CDJFS to continue to contract with the provider for a maximum of 60 days. This extension of the expiration date of the certificate may be used only for cases in which the receipt and review of the criminal records check results is the only factor pending.

• Criminal record checks must be completed every four years, prior to certification. The request for the checks may be submitted up to 180 days prior to the issuance of the certificate or renewal of the certificate.
• Child development training requirements (2 hours) shall be waived until January 1, 2009 to allow providers time to secure training.
• Forms that were revised shall be implemented as indicated here or in Child Care Manual Transmittal Letter 91.

• JFS 01634 - All Caretaker/Provider Agreements signed after August 14, 2008, including those signed by current providers that are amending their agreements per rule 5101:2-14-24 (B)(3), must be on the revised form.
• JFS 01642 - Inspections completed prior to August 14, 2008 may stay on the old version of the form as long as the provider is certified by December 31, 2008. Any inspections completed after August 14, 2008 must be completed on the revised Application/Inspection for Limited Certification form.
• JFS 01643 - Applications for Professional Type B Home/Aide Certification submitted prior to August 14, 2008, for providers who are certified by December 31, 2008 may be on the old version of this form. Any applications submitted after August 14, 2008 or for providers certified on or after January 1, 2009 must be on the revised form.
• JFS 01644 - Medication requests submitted to providers after August 14, 2008 must be on the revised form. As all "long term" medication requests are only valid for up to 12 months, all medication requests must be on the JFS 1644 by August 14, 2009.
• JFS 01923 - Emergency/substitute caregivers submitting their form after August 14, 2008 must sign the revised statement. Emergency/substitute caregivers who submitted their form prior to August 14, 2008 and who are approved by September 14, 2008 are not required to complete the revised form.
• JFS 01926 - Inspections completed after August 14, 2008 must be completed on the revised inspection report.

Please note additional information was already released in CCMTL 91 regarding Chapter 5101:2-14 rule content and implementation of the following forms: JFS- 01280, 01297, 01329, 01924, 01928, 01929, 01930, 01932. JFS forms can be found online at: http://www.odjfs.state.oh.us/forms/inter.asp.

The electronic version of the Child Care Manual is located at: http://emanuals.jfs.ohio.gov. The manual contains all rules, forms, transmittal letters and procedure letters that the department has issued to child care providers. A current version of this manual should be utilized by providers in all type B homes that are certified by the county Department of Job and Family Services and a current and updated copy of the manual should be accessible at all times in the type B home.

Please contact the Help Desk for the Office for Children and Families at 1-866-886-3537, option 4 if you have any questions.

INSTRUCTIONS: The following chart identifies the materials that need to be inserted into the Child Care Manual (CCM).