Appendix A - Required
Documents During the Application Process
Appendix B - Required
Documents for a Permanent Change of Location
(A)What is the
application process to establish or operate a licensed child care center?
The owner or owner's representative shallis to:
(1)Complete a
professional registry profile through the Ohio professional registry (OPR) at
https://www.occrra.org/opr.
(2)Register online
through the OPR and complete the required orientation center prelicensing training. The orientationprelicensing
training shall have been taken within the twofive years prior to application for a license.
(3)Complete an
initial application online in the Ohio child licensing and quality system
(OCLQS) at https://oclqs.force.com and submit the fee of five hundred fifty dollars
to the Ohio department of job and family services (ODJFS).
(a)The application
fee submitted with an application is nonrefundable and shall not be credited or
transferred to any other application.
(b)The application
is considered filed with the ODJFS as of the date it is received electronically
and the payment has cleared.
(c)The
application will be deleted from the system after one hundred and twenty days if the fee payment is not received.
(d)Any application
submitted without complete and accurate information will need to be amended
with complete and accurate information before being licensed.
(e)The application
will be deleted and the fee forfeited if the center is not ready to be licensed
after twelve months.
(4)Notify in OCLQS if the owner or owner's
representative wants to voluntarily withdraw the application. This results in a
forfeiture of the application fee.
(B)What additional
items shall be submitted during the application process?
The items listed in appendix A to this rule are required and
shall be completed and submitted prior to licensure.
(C)Does the child
care center license need to be posted and where should
it be postedvisible?
The license is to be visible to parents
at all times.
(1)The license shall be posted.
(2)The license shall be visible to parents
at all times.
(D)Can a child
care center license be issued to an address or space that
is currently licensed as afor
family child care provideror
a child care center?
A child care center license shall not be issued to any address
that is currently licensed as a family child care
providerhome, or any space
licensed for use by another child care center.
(E)Will the
license be a continuous license?
The license shall be a continuous license unless:
(1)The center is
in the provisional period pursuant to rule 5101:2-12-06 of the Administrative
Code.
(2)The center
moves to a new address and does not propose a change of location amendment
pursuant to paragraph (F)(G)
of this rule.
(3)The owner of
the center, which can be a corporation or partnership,
changes and a new application for licensure is not
submitted pursuant to paragraph (A) of this rule.
(4)The center
voluntarily surrenders the license by notifying the ODJFS in writingOCLQS.
(5)It is revoked
pursuant to rule 5101:2-12-05 of the Administrative Code.
(F)What is the
process to change or amend a license?
(1)The center shall log on to https://oclqs.force.com and submitsis to submit a request and all applicable documents in OCLQS.
(2)What
information can be amended on an existing license?
(a)Name of
administrator.
(b)License
capacity.
(c)Change of
location of the program.
(3)What is the
timeline for requesting an amendment?
(a)For a change in
administrator, the center shall request the amendment
within five days of the administrator's last day and submit is to submit the amendment, with qualifications pursuant to rule 5101:2-12-07 of the Administrative Code
for the new administrator, within thirty days. This includes when an existing administrator is on temporary
leave for ninety or more days.
(b)For a change in
capacity, the center shall request and be approved for the amendment prior to
serving additional children. This includes submitting
all corrective action plans required pursuant to rule 5101:2-12-03 of the
Administrative Code.
(c)For a change
in location, the center shall request the amendment at least thirty days prior
to the last day at the current location. Failure to request within thirty days
may result in a gap of care. Care shall not begin until the license has been
transferred to the new location.
(4)What are the
requirements if a center wants to permanently move to a different location?
The center shallis to:
(a)Comply with
paragraph (F)(3)(c) of this rule.
(b)Submit all required documents listed in
appendix B to this rule prior to licensure at the new location.
(b)(c) Submit a fee of two
hundred fifty dollars in OCLQS thirty days prior to the proposed move.
(c)(d) Comply with an inspection at the new location
and any applicable determinations of license capacity for the new location.
(d)Submit all required compliance materials
prior to licensure at the new location.
(e)Cease child
care operations at the original center location at the time the license is
issued for the new address.
(f)If care ceases at the old location
before the new location is ready to be licensed, the program may be temporarily
closed pursuant to paragraph (G) of this rule.
(g)If the new location is unable to be
licensed within ninety days after the request, the request for amendment will
be closed, which results in forfeiture of the application fee.
(5)What are the
requirements if a center needs to temporarily provide care in a different
location?
(a)If the center
is temporarily unable to provide care in the licensed location because the
location has been deemed unsafe for care of children by the building
department, fire department, local health department, local law enforcement or
other government agency, the center may request to temporarily provide care in
a new location.
(i)The center
shall send a written request to ODJFS and comply with an inspection of the
temporary location prior to providing care at the temporary location.
(ii)The written
request shall include written documentation from the government agency that
deemed the location to be unsafe for care of children and shall include the
plan and timeline for addressing the needs of the licensed location.
(iii)Prior to
resuming care at the licensed location, the center shall provide written
approval to ODJFS from the government agency that has deemed the location safe
to resume care of children.
(b)If the center
is unable to return to the licensed location within ninetyone hundred eighty days, the center shall follow the
process for a permanent change of location pursuant to paragraph (F)(4) of this
rule. There are no extensions for a temporary change of
location.
(G)How shall an
administrator, owner or owner's representative request a voluntary temporary
closure status for a license of a child care center?
(1)The
administrator, owner or owner's representative shall
submit in writing to ODJFSis to request
the temporary closure status in OCLQS.
(2)The temporary
closure status shall not exceed twelve months.
(3)The center
shall not serve any children during the temporary closure status.
(4)The center may
be required to comply with an inspection prior to the end of the temporary
closure status and prior to serving children again.
(5)If at the end
of the twelve months, the center has not requested in writingOCLQS to reinstate the license or is not able to be
re-opened, the ODJFS may close the license without hearing rights afforded by
Chapter 119. of the Revised Code.
(H)What
information shallwill
the center keep current in OCLQS?
(1)Mailing
address.
(2)Telephone
number.
(3)Email address.
(4)Days and hours
of operation.
(5)Services
offered.
(6)Name of
program.
(7)Ohio secretary of state entity number,
if applicable.
(8)Private pay rates.
(I)What information shall the center keep
current in the provider portal?
Private pay rates shall be kept current
in the provider portal.
(J)(I) What if an individual listed in OCLQS as a legal business owner (as defined in section
5104.03 of the Revised Code) as an owner on the
JFS 00598 "Owner's Authorized Representative/Partnership Form for Child
Care" (rev. 10/2015) changes?
The center shall complete an updated JFS
00598is to log into OCLQS to complete and
submit the informationto
the ODJFS within thirty days of the change.
Effective: 10/29/2021
Five Year Review (FYR) Dates: 7/28/2021 and 10/29/2026
Certification: CERTIFIED ELECTRONICALLY
Date: 10/13/2021
Promulgated Under: 119.03
Statutory Authority: 5104.015
Rule Amplifies: 5104.015, 5104.03, 5104.01
Prior Effective Dates: 03/01/1981, 06/01/1984, 04/01/1985,
09/01/1986, 01/01/1990, 01/02/1992 (Emer.), 04/01/1992, 04/01/2003, 09/01/2007,
03/01/2009, 07/01/2010, 09/29/2011, 04/01/2014, 11/22/2015, 12/31/2016,
10/29/2017