CCCMPL 30 (September Child Care Ratio Pandemic & Support Payments)
Child Care Center Manual Procedure Letter No. 30
September 16, 2020
TO: All Child Care Center Manual Holders All Child Care In-Home Aide Manual Holders All Family Child Care Manual Holders
FROM: Kimberly Hall, Director
SUBJECT: September Child Care Ratio Pandemic & Support Payments

Background:

Effective August 9, 2020 licensed child care programs were able to return to pre-pandemic ratios and class sizes. Governor DeWine also shared that funds would be made available to support those providers who decided to maintain the lower ratios and class sizes. On August 25, 2020 the Ohio Department of Job and Family Services opened up the August application to provide:

1.COVID-19 Support Payments: Newly licensed, approved and certified child care providers (Centers, Temporary School Age Child Care Centers, Type A homes and Type B homes, Approved Day Camps and In-Home Aides) and previously licensed, approved and certified child care providers (Type A homes and Type B homes, Approved Day Camps and In-Home Aides) opening for the first time since March 25, 2020 were eligible for COVID-19 payments. These payments were intended to provide assistance in covering the cost of COVID-19 classroom dividers, personnel costs, cleaning supplies, personal protective equipment (PPE), temporary sinks, thermometers, and other expenses.

2.Ratio Support Payments: Licensed child care programs that were electing to maintain the reduced ratio and class sizes received a payment to support their ongoing costs. This payment was based on enrollment and star rating.

Support

The funding structure for September is as follows:

COVID-19 Payment:

Newly licensed and certified child care providers (Centers, including Temporary Pandemic School Age Child Care Centers, Type A homes and Type B homes, and In-Home Aides) and previously licensed and certified child care providers (Centers, Type A homes and Type B homes, and In-Home Aides) opening for the first time since March 25, 2020 in September will be eligible for a COVID-19 payment. These payments are intended to provide assistance in covering the cost of COVID-19 classroom dividers, personnel costs, cleaning supplies, personal protective equipment (PPE), temporary sinks, thermometers, and other expenses.

COVID-19 payments are a flat amount. Centers and family child care programs will have payments based off the program’s star rating.

The payment structure is as follows:

    Rating
Setting

Base

Payment

1 star 2 star 3 star 4 star 5 star Unrated
In Home Aides $100            
Centers $2,500 $2,625 $2,950 $3,025 $3,225 $3,375 $2,500
Type B Homes $250 $300 $350 $400 $450 $500 $250
Type A homes $500 $600 $700 $800 $900 $1,000 $500

Child Care Center - Ratio Support Grant:

Centers that received an August ratio support payment will automatically be issued a September payment at the same amount as the August payment as they committed to reducing ratio and class size for both August and September in the August application. A new application is not required and no new applications will be accepted. This payment is intended to continue to support Child Care Centers who maintain the reduced ratios for September. If a center was awarded an August grant and chooses to return to regular ratios for October, please notify pandemicsupportgrant@occrra.org stating that the program is returning to regular ratios and therefore, waiving the right to an October 2020 ratio support grant, if funding allows.

These payments are intended to provide assistance in covering the cost of COVID-19 classroom dividers, cleaning supplies, personal protective equipment (PPE), personnel working in reopened classrooms, temporary sinks, thermometers, payroll and other expenses.

The payments will be as follows:

  Star Ratings
# of Children Served Public & Private 1 star 2 stars 3 stars 4 stars 5 stars Unrated
Up to 6 $273 $305 $313 $333 $348 $250
7 - 12 $545 $610 $625 $645 $695 $500
13 - 18 $3,234 $3,634 $3,726 $3,973 $4,157 $2,961
19 - 24 $4,311 $4,845 $4,968 $5,297 $5,543 $3,948
25 - 33 $5,928 $6,662 $6,832 $7,283 $7,622 $5,429
34 - 42 $7,545 $8,479 $8,695 $9,270 $9,701 $6,909
43 - 51 $9,162 $10,296 $10,558 $11,256 $11,780 $8,390
52 - 60 $10,779 $12,113 $12,421 $13,242 $13,858 $9,871
61 - 69 $12,395 $13,930 $14,284 $15,229 $15,937 $11,351
70 - 75 $13,473 $15,141 $15,526 $16,553 $17,323 $12,338
76+ $13,653 $15,343 $15,733 $16,774 $17,554 $12,503

Application & Payment

An application will only be required for those newly licensed or those re-opening since March 25, 2020 applying for the COVID-19 payments. The application may be submitted beginning September 21, 2020 through September 25, 2020. Processing of payments will begin the week of September 28, 2020. Eligible providers must submit an application through the Ohio Child Care Resource and Referral Association (OCCRRA), via a program’s organization dashboard at https://registry.occrra.org/.

Reconciliation

A reconciliation will be required for each payment received. For the September payment, the reconciliation is due December 31, 2020. Programs should retain receipts, invoices and documentation for expenses. Reconciliation submission guidance will be provided by OCCRRA.

Questions: Please email your questions to pandemicsupportgrant@occrra.org