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CCCMPL 25 (Pandemic Support Payments: Child Care Centers)
Child Care Center Manual Procedure Letter No. 25
May 28, 2020
TO: All Child Care Center Manual Holders
FROM: Kimberly Hall, Director
SUBJECT: Pandemic Support Payments: Child Care Centers

Background:

As Governor DeWine announced, on May 31, 2020 child care will re-open with reduced class sizes, increased hand washing, temperature screening, and additional recommendations to keep children and professionals’ health and safety the top priority. Additionally, the Governor announced an additional $60 million investment to create a grant program to support providers during this time. As a result, the Ohio Department of Job and Family Services has created the below grant framework.

Support

For the month of June, the Ohio Department of Job and Family Services (ODJFS) has established the grant structure outlined below. For July payments, ODJFS will use the data gathered during June, regarding the number of programs open and children served to establish the payment structure for July and beyond, if possible. For June there are two types of payments:

1.COVID-19 Payment:

Licensed child care centers will be eligible for a monthly COVID-19 payment. These payments are intended to provide assistance in covering the cost of COVID-19 classroom dividers, cleaning supplies, personal protective equipment (PPE), temporary sinks, thermometers, and other expenses.

Child Care Center programs will have payments based off of the program’s star rating AND license capacity. This has likely not changed since the start of the COVID-19 pandemic unless there has been a change in the building.

The payment structure is as follows:

   Rating
Setting Base Payment 1 star 2 star 3 star 4 star 5 star Unrated
Centers Small 1-25 $500 $750 $1,000 $1,250 $1,500 $250
  Medium 26 - 50 $1,000 $1,500 $2,000 $2,500 $3,000 $500
  Large 51-75 $1,500 $2,250 $3,000 $3,750 $4,500 $750
  X-Large 76+ $2,000 $3,000 $4,000 $5,000 $6,000 $1,000


 2.Child Care Center - Ratio Support:

In addition to the COVID-19 Payment, Child Care Centers are also eligible for a Ratio Support Payment. This payment is intended to support Child Care Centers as a result of reduced ratios. This payment will be based on the enrollment of both your private pay children and those receiving publicly-funded child care. The children reported as enrolled MUST have been served at least one day prior to reporting AND the program must be open for no less than two full weeks in the month of June to receive support payments (i.e. re-open date must be Sunday June 14, 2020 or before). These payments are intended to provide assistance in covering the cost of COVID-19 classroom dividers, cleaning supplies, personal protective equipment (PPE), personnel working in reopened classrooms, temporary sinks, thermometers, and other expenses. 

The payments will be as follows:

  Star Ratings

# of Children Served/Enrolled Public & Private

1 star 2 stars 3 stars 4 stars 5 stars Unrated
Up to 6 $273 $305 $313 $333 $348 $250
7 - 12 $545 $610 $625 $645 $695 $500
13 - 18 $4,204 $4,724 $4,844 $5,165 $5,405 $3,850
19 - 24 $5,605 $6,299 $6,459 $6,886 $7,206 $5,133
25 - 33 $7,707 $8,661 $8,881 $9,468 $9,909 $7,057
34 - 42 $9,809 $11,023 $11,303 $12,051 $12,611 $8,982
43 - 51 $11,910 $13,385 $13,725 $14,633 $15,313 $10,907
52 - 60 $14,012 $15,747 $16,147 $17,215 $18,016 $12,832
61 - 69 $16,114 $18,109 $18,570 $19,797 $20,718 $14,757
70 - 75 $17,515 $19,684 $20,184 $21,519 $22,520 $16,040
76+ $17,749 $19,946 $20,453 $21,806 $22,820 $16,254


Application & Payment

The application may be submitted beginning June 14th through June 21, 2020. In order to apply for the Child Care Center – Ratio Support grant, applicants will be required to submit enrollment/attendance documentation. Processing of payments will begin the week of June 22, 2020. Eligible providers must submit an application through the Ohio Child Care Resource and Referral Association (OCCRRA), via a program’s organization dashboard at https://registry.occrra.org/.

As stated above, ODJFS will utilize data collected during the month of June to establish the payment structure for July and any additional payments. A new application submission will be required to receive a July payment.

Reconciliation

A reconciliation will be required for each payment received. For the June payment, the reconciliation is due July 31, 2020. Programs should retain receipts, invoices and documentation for expenses. Reconciliation submission guidance will be provided by OCCRRA.

Questions

Please email your questions to pandemicsupportgrant@occrra.org