Background:
Currently, rule 5101:2-12-07 of the Ohio
Administrative Code (OAC) requires child care centers to have a written
list of employees and child care staff members (including substitutes) which
includes the date of hire, program license number, employment role(s), and start
date for each individual role. Beginning November 1, 2020, the written list
will no longer be required to be kept onsite and will instead
be required to be kept in the Ohio Professional Registry (OPR).
Updated Requirement:
All administrators, employees and child care staff members
(including substitutes) must create or update an employment record in the OPR for
each child care program in which they are employed.
Once the employment record is created or updated, the
administrator must ensure the employee is assigned to their organization
dashboard. Each center administrator must keep the OPR current with employees
and child care staff members of the program. Changes that must be noted
include any newly hired employees or child care staff members (including
substitutes), a change in position or role, a change in schedule, and the end
of employment This information must be updated in the OPR within five calendar
days of the change.
The administrator must verify that all employment records are
created or updated in the OPR and assigned to their organization dashboard by November
1, 2020.
Instructions and assistance in creating or updating an
employment record can be found in the OPR User Guides at https://occrra.org/our-resources-page.
Child care centers should comply with the
requirements of this procedure letter while rule 5101:2-12-07 OAC is moving
through the rule making process.
Please contact the Child Care Policy Helpdesk at 1-877-302-2347,
option 4, if you have any questions.