** Archive **
CCCMPL 14 (Updated Process for Child Care Centers)
Child Care Center Manual Procedure Letter No. 14
February 8, 2017
TO: All Child Care Center Manual Holders
FROM: Cynthia C. Dungey, Director
SUBJECT: Updated Process for Child Care Centers

Background:

Chapter 5101:2-12 rules and forms were effective December 31, 2016, however, the Ohio Child Licensing and Quality System (OCLQS) was not available for use at that time. Child Care Center Manual Procedure Letter (CCCMPL) 13 was issued to describe temporary procedures until the system was live.

Updated Process:

OCLQS went live on January 30, 2017. This system shall be used in accordance with rule unless otherwise noted below. The updated information in this procedure letter replaces CCCMPL 13.

Pre-licensing Training

Because of an issue with the tool that feeds the training to the Ohio Professional Registry (OPR), the pre-licensing training is not yet available in the OPR. This, paired with provider feedback, has led ODJFS to review the issue and create an alternative process for the pre-licensing training requirement to be met. Beginning February 24, 2017, the pre-licensing training will be available on the ODJFS website at: https://jfs.ohio.gov/cdc/openingachildcareprogram.stm. Full instructions for the training will also be available there. Once the training is complete, applicants will follow the directions on the website, and at the end of the training, to print and submit documentation of completion to prelicensing@jfs.ohio.gov along with the OPIN number associated with their OPR profile. ODJFS will then document completion of the pre-licensing training in the OPR so that the applicant is able to begin the application process in OCLQS. This process will continue until the training tool issues are resolved and the pre-licensing training is available in the OPR.

Application Process

If a paper application was submitted during the OCLQS transition process, the center now has until Friday, March 3, 2017 to enter the information and applicable payment into the system. If an application is not submitted in OCLQS by the deadline, the ODJFS will close the application and stop processing it for licensure.

New Staff Orientation

Until the training is available in the OPR, the staff orientation is temporarily available on the ODJFS website at https://jfs.ohio.gov/cdc/Licensing_Training.stm. Completion of the training should be documented on the JFS 01307 "Professional Development Documentation for Child Care" and kept on file at the program. The administrator shall sign at the bottom of the JFS 01307 to attest that the child care staff member completed the training. Any child care staff member hired between December 31, 2016 and January 13, 2017 will have until March 3, 2017 to complete the training. Existing child care staff must take this orientation by June 30, 2017 because it has been updated to include information required by new federal child care training requirements.

ODJFS Prescribed Child Abuse Overview

Until the training is available in the OPR, the one-hour child abuse overview training is temporarily available on the ODJFS website at https://jfs.ohio.gov/cdc/Licensing_Training.stm. Completion of the training should be documented in the "Child Abuse Prevention" section on the JFS 01276 "Health Training Documentation for Child Care." Please note in the "Other Hours" section of the JFS 01276 that the one-hour child abuse overview training was completed. The administrator shall sign the "trainer section" to attest that the child care staff member completed the training and keep a copy of the form on file at the program.

Please contact the Child Care Policy Helpdesk at 1-877-302-2347, option 4, if you have any questions.