FATL 408 (Food Assistance: Assistance Group Definitions, Claims Against Assistance Groups, Initiating Collection Action and Managing Claims, Claims Retention Rates and Accounting Procedures)
Food Assistance Transmittal Letter No. 408
October 23, 2020
TO: Food Assistance Manual Holders
FROM: Kimberly Hall, Director
SUBJECT: Food Assistance: Assistance Group Definitions, Claims Against Assistance Groups, Initiating Collection Action and Managing Claims, Claims Retention Rates and Accounting Procedures

In accordance with section 106.03 of the Ohio Revised Code (ORC), each state agency is required to review each of its rules in the Ohio Administrative Code a minimum of once every five years.  The intent of the review is to ensure that Administrative Code rules are clearly written and that program requirements are accurate, up-to-date based on regulations from the United States Department of Agriculture (USDA) Federal and Nutrition Services (FNS) and clearly expressed.  To the extent possible, unnecessary paperwork will be eliminated, local agencies will be given increased flexibility, and any adverse impact on businesses will be eliminated or reduced.  As a result of the review, the agency may amend the rule; rescind the rule; or continue the rule without amendment.

These rules have been reviewed by the Joint Committee on Agency Rule Review (JCARR) and will be effective on 12/1/2020.

Chapter 2000

5101:4-2-03 "Food assistance: assistance group definitions."

This rule describes definition of an assistance group and who should be included in the assistance group.  Changes to the rule include minor grammatical changes for clarity.

Chapter 8000

5101:4-8-15 "Food assistance: claims against assistance groups."

This rule describes the requirements for establishing overpayment claims against an assistance group, the types of claims, and processing time frames.  Changes to the rule include: 

  • The term "food assistance” was replaced with “Supplemental Nutrition Assistance Program (SNAP)”; and
  • Minor grammatical changes for clarity.

5101:4-8-19 "Food assistance: initiating collection action and managing claims."

This rule describes the requirements for initiating collection action and managing overpayment claims.  Changes to the rule include: 

  • The term "food assistance” was replaced with “Supplemental Nutrition Assistance Program (SNAP)”; and
  • Minor grammatical changes for clarity.

    5101:4-8-23 "Food assistance: claims retention rates and accounting procedures."

    This rule describes the retention rates and accounting procedures for overpayment claims. Changes to the rule include minor grammatical changes for clarity.