FATL 351 (Five-Year Rule Reviews: Claims Against Assistance Groups and Retention Rates)
Food Assistance Transmittal Letter No. 351
July 2, 2015
TO: All Food Assistance Manual Holders
FROM: Cynthia C. Dungey, Director
SUBJECT: Five-Year Rule Reviews: Claims Against Assistance Groups and Retention Rates.

In accordance with section 106.03 of the Ohio Revised Code (ORC), each state agency is required to review each of its rules in the Ohio Administrative Code a minimum of once every five years. The intent of the review is to ensure that Administrative Code rules are clearly written and that program requirements are accurate, up-to-date and clearly expressed. To the extent possible, unnecessary paperwork will be eliminated, local agencies will be given increased flexibility, and any adverse impact on businesses will be eliminated or reduced. As a result of the review, the agency may amend the rule; rescind the rule; or continue the rule without amendment.

The rules have been subject to a review by the Joint Committee on Agency Rule Review (JCARR). The rules will become effective on 08/01/2015.

Chapter 8000

5101:4-8-15,"Food Assistance: Claims Against Assistance Groups"

The rule describes the requirements for establishing food assistance overpayment claims against an assistance group, types of claims, and processing time frames. OFA amended this rule. Changes to the rule include:

  • Minor language changes for clarity; and
  • The term "CRIS-E" was replaced with "statewide automated eligibility system."

No substantive changes have been made.

5101:4-8-17,"Food Assistance: Calculating the Overpayment Claim Amount"

The rule describes the requirements calculating food assistance overpayment claims, begin dates for overpayments, and the disqualification time periods. OFA amended this rule. Changes to the rule include:

  • Minor language changes for clarity;
  • The term "CRIS-E" was replaced with "statewide automated eligibility system"; and
  • The term "administrative error" was replaced with "agency error" for consistency with other rules and with the Code of Federal Regulations.

No substantive changes have been made.

5101:4-8-19,"Food Assistance: Initiating Collection Action and Managing Claims"

The rule describes the requirements for initiating collection action and managing overpayment claims. OFA amended this rule. Changes to the rule include:

  • Minor language changes for clarity;
  • The term "CRIS-E" was replaced with "statewide automated eligibility system"; and
  • The rule was reorganized for clarity.

No substantive changes have been made.

5101:4-8-23,"Food Assistance: Claims Retention Rates and Accounting Procedures"

The rule describes the requirements for retention rates and accounting procedures of overpayment claims. OFA amended this rule. Changes to the rule include:

  • Minor language changes for clarity;
  • The term "CRIS-E" was replaced with "statewide automated eligibility system"; and
  • The term "administrative error" was replaced with "agency error" for consistency with other rules and the Code of Federal Regulations.

No substantive changes have been made.