(A)What is the eligibility requirement related to social security
numbers?
(1)As a condition
of eligibility for Ohio works first (OWF), each assistance group member shall
provide or apply for a social security number.
(2)The county
agency shall refer an individual who does not possess a social security number
to the local social security office to apply for a social security number. When
the assistance group has complied with the requirement of providing or
submitting verification of an application for a social security number, the
county agency shall not deny, delay or terminate benefits pending the issuance
or verification of the social security number.
(3)For each
assistance group member who physically possesses a social security card, the
county agency shall retain a copy of the social security card in the assistance groupcase record.
(B)What happens
when an assistance group does not cooperate with providing or applying for a
social security number?
(1)When an
assistance group member refuses to provide or apply for a social security
number, he or she shall be removed from the assistance group resulting in a
reduction of the OWF grant. The assistance group member may be the payee for
children for whom a social security number has been applied for or provided.
(2)The assistance
group member who supplies his or her own number or cooperates in applying for
one but refuses to provide or apply for a social security number for his or her
child/children will remain in the assistance group, but the child/children will
be removed from the assistance group. In some cases, the only remaining member
of the assistance group may be the parent or specified relative. In these
cases, assistance shall be denied.
(C)How is a
social security number verified?
(1)A social
security number may be verified by matching the reported social security number
with information supplied by the social security administration (SSA) such as
beneficiary data exchange (BENDEX) or state data exchange (SDX) computer tapes or printouts: or
(2)Observing the
assistance group member's social security card or any official document
containing the social security number.
An "official document" is defined as a W-2 form, a
railroad retirement, retirement, survivors, and disability, and health insurance (RSDI) or supplemental security
income (SSI) award letter, or another document containing the social security
number that by law or regulation was required to be verified by the social
security administration.
(3)When the
assistance group member does not possess a social security card, or any
"official document" containing the social security number or when the
social security number appears questionable, the county agency shall either
verify the number by matching it with SSA records or by completing the top
portion of the JFS 07355 "Notice of Application for Social Security Number"
(rev. 4/2001). The assistance group member shall
take the JFS 07355 to the local social security district office. The local
social security district office will complete the bottom portion of the JFS 07355 and return the form to the county agency by mail.
(D)When is the
social security number requirement considered met?
(1)For the
purposes of the beginning date of aid, the social security number eligibility
requirement will be considered to have been met the date the social security
administration employee certifies that the
individual applied for a social security number.
(2)For newborns,
when the social security number is applied for no later than the first day of
the second month following birth or the mother's discharge from the hospital,
the social security requirement is considered met on the child's date of birth.
Effective: 2/1/2022
Five Year Review (FYR) Dates: 10/27/2021 and 02/01/2027
Certification: CERTIFIED ELECTRONICALLY
Date: 01/04/2022
Promulgated Under: 119.03
Statutory Authority: 5107.05
Rule Amplifies: 5107.05
Prior Effective Dates: 03/01/1976, 12/31/1977, 07/18/1978,
02/01/1979, 04/19/1979, 06/15/1985, 09/01/1986 (Emer.), 11/16/1986, 01/01/1987
(Emer.), 03/20/1987, 09/01/1988 (Emer.), 11/03/1988, 07/01/1989, 05/01/1995,
10/01/1997 (Emer.), 12/30/1997, 07/01/2000, 12/01/2002, 10/01/2005, 01/01/2011,
11/01/2016