Background

Section 119.032 of the Ohio Revised Code requires a review of all state agency rules within a five-year period. The purpose of this review is to determine whether a rule should be continued without amendment, be amended or be rescinded, taking into consideration the rule's purpose and scope. In addition, the intent of the review is to ensure that rules are clear and concise as written, that program requirements are accurate and up-to-date, that unnecessary paperwork is eliminated, and that, when possible, local agencies are given more flexibility. If any changes are made to the rules contained in this transmittal letter during the Joint Committee on Agency Rule Review's review period, the corrected rule will be sent out in a future Cash Assistance Manual Transmittal Letter.

This letter transmits changes with an effective date of June 1, 2010. This cover letter includes a summary statement of the policy changes

CHAPTER 1000

Rule 5101:1-1-13, "Assistance group records, case records, retention and transfer of records" (CCN 6704)

We have developed a new rule, 5101:1-1-13, to replace former rules 5101:1-1-13 "Assistance group records" and 5101:1-1-14 "Intercounty transfers." The new rule includes the provisions regarding assistance group and case records, and information that addresses transferring information between counties when an individual, assistance group or entire case moves from one county to another.

CHAPTER 2000

Rule 5101:1-3-01 "Ohio Works First: Federal work participation rates" (CCN 6704)

This rule has been amended to add clarifying language to the definition of two-parent assistance group to conform with federal Temporary Assistance to Needy Families (TANF) data reporting requirements. The revised definition includes the condition that the two-parent assistance group must contain both work-eligible parents of the same minor child.

No other substantive changes have been made to the rule.

Rule 5101:1-3-04 "Ohio Works First: Temporary absence" (CCN 6704)

We have rescinded the existing rule and replaced it with a new rule, 5101:1-3-04. The new rule is in question-and-answer format to make it easier to read. There have been no substantive changes proposed to the policy contained in the rule.

Rule 5101:1-3-04.1 "Ohio Works First: Shared parenting (joint custody)" (CCN 6704)

We have rescinded the existing rule and replaced it with a new rule, 5101:1-3-04.1. The new rule is in question-and-answer format to make it easier to read. There have been no substantive changes proposed to the policy contained in the rule.

Rule 5101:1-3-20 "Ohio Works First: Domestic violence - information, screening, referral and waiver of Ohio Works First eligibility requirements" (CCN 6704)

This rule is amended at paragraph (C) to reflect that the JFS 8024, "Domestic Violence - You Have a Right to be Safe," brochure must be given at application only. We have removed the requirement to provide this brochure at reapplication due to the printing cost and because many of the notices that OWF assistance groups receive already contain domestic violence information.

JFS Forms

JFS 03803, "Ohio Works First (OWF) and Food Assistance: Domestic Violence Waiver Request and Verification" (rev. 01/2010) (CCN 6704)

This form has been revised to change the name of the food stamp program to the Food Assistance Program. No substantive changes to the form have been made.

JFS 03900, "Notice of Intercounty Transfer" (rev. 05/2010) (CCN 6704)

This form has been revised and updated to change the name of the food stamp program to the Food Assistance Program, and to include other miscellaneous updates. No substantive changes to the form have been made.

JFS 08024, "Domestic Violence You have a right to be safe" brochure (rev. 05/2010) (CCN 6704)

This brochure has been revised to change the name of the food stamp program to the Food Assistance Program and to add clarifying language to the definition of domestic violence. It also has been modified to comply with Ohio branding requirements. No substantive changes to the brochure have been made.

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