Section 119.032 of the Ohio Revised Code requires a review of all state agency rules within a five-year period. The purpose of this review is to determine whether a rule should be continued without amendment, be amended or be rescinded, taking into consideration the rule's purpose and scope. In addition, the intent of the review is to ensure that rules are clear and concise as written, program requirements are accurate and up-to-date, unnecessary paperwork is eliminated, and, when possible, local agencies are given more flexibility. This letter transmits changes with the effective date of August 1, 2008. If there are changes made to any of the rules contained in this CAMTL during the JCARR review period, corrected rules will be sent out in the next CAMTL.

Chapter 1000

Rule 5101:1-2-80 Direct deposit-electronic funds transfer of cash assistance payments.

This rule has been reviewed in accordance with the five-year rule review requirements in Section 119.032 of the Revised Code and is being rescinded and replaced with new rule 5101:1-2-80 of the Ohio Administrative Code with a proposed effective date of August 1, 2008. As of July 1, 2007, the Office of Budget and Management's (OBM) Payment Issuance Team became responsible for the warrant writing and direct deposit functions. Benefits are issued through the Ohio Administrative Knowledge System (OAKS).

The following changes have been made to this rule:

• There will not be an automatic change in grant payment method from direct deposit to paper warrant if there is a change in county residence because the functionality does not exist in CRIS-E. The County Department of Job and Family Services (CDJFS) must manually change the grant payment method in CRIS-E on the AEFAM screen as appropriate.
• Language regarding pre-notification of direct deposit was removed since there is no pre-notification process in OAKS.
• The time frames for direct deposit were modified in paragraph (E)(3) due to OAKS processing requirements. Warrants will be deposited in the recipient's bank account on the first working day of the month following the month of the direct deposit entry when the entry is made on or before the CRIS- E cutoff date (eight working days before end of month). Direct deposit data entered into CRIS-E after the eighth working day from the end of the month results in the first payment through direct deposit taking place on the first working day of the second month after the direct deposit data entry.
• Language about issuance of medical assistance cards was removed since they are no longer impacted by the cancellation of direct deposit payments.
• The JFS 07357 "Grant Payment Method Authorization - Mandatory" and the JFS 07344 "Grant Payment Method Authorization - Voluntary" have been revised. The revised forms will be available on the ODJFS website at http://www.odjfs.state.oh.us/forms/inter.asp upon the issuance of the Cash Assistance Manual Transmittal Letter.

Chapter 2000

5101:1-23-80 Employment retention incentive (ERI) program.

Rule 5101:1-23-80 of the Ohio Administrative Code governing the Employment Retention Incentive (ERI) program is being rescinded effective August 1, 2008. The rule issued under CAMTL # 35 addressed the policy pertaining to the replacement of ERI warrants by October 31, 2007 after the temporary law authorizing the ERI Program expired on June 30, 2007. Amended Substitute House Bill 119 (Ohio's budget bill) did not include language that would permit the Ohio Department of Job and Family Services (ODJFS) to continue the ERI Program into state fiscal year 2008.

With the issuance of this CAMTL, the JFS 07209 "Employment Retention Incentive Program Request for Re-Issuance" (6/2007) and the JFS 07209-I "Employment Retention Incentive Program Request For Re-Issuance Instructions" (6/2007) are being removed from the Cash Assistance Manual. These forms will no longer be available to order nor will they be available online.

INSTRUCTIONS