This letter transmits revisions to the Income and Eligibility Verification System (IEVS) rule, 5101:1-1-36 of the Administrative Code with the proposed effective date of December 5, 2007. If there are changes to the rule contained in this CAMTL during the JCARR review period, a correction will be sent out in a future CAMTL. This cover letter includes a summary statement of policy changes along with the clearance control number (CCN) assigned when the policy was placed in the clearance process.

Section 119.032 of the Revised Code requires a review of all state agency rules within a five-year period. The purpose of this review is to determine whether a rule should be continued without amendment, be amended, or be rescinded, taking into consideration the rule purpose and scope. In addition, the intent of the review is to ensure that rules are clear and concise as written, program requirements are accurate and up-to-date, unnecessary paperwork is eliminated, and when possible, local agencies are given more flexibility.

CHAPTER 1000

5101:1-1-36:Income and Eligibility Verification System (IEVS) Program (CCN 6056)

Minor changes have been made throughout the rule to reflect current acronyms. Paragraph (C) of this rule is being amended to reflect the current location of the IEVS function and procedure for the County Departments of Job and Family Services (CDJFS). The IEVS Client Registry Information System-Enhanced (CRIS-E) Alert Processing Instruction Guide is located at https://innerweb.odjfs.state.oh.us/oraa/bpi/IEVS_GUIDE_3-22-06.pdf. This guide provides instructions for processing IEVS reviews and replaces CRIS-E Flash 61, dated July 1, 1992.

We have revised paragraph (D) in the following manner:

• unemployment compensation records are matched on a weekly basis rather than twice per month;
• SWICA files are filtered so that duplicate alerts are no longer produced;
• employment information is displayed instead of earnings due to programming limitations; and
• language has been removed because the Internal Revenue Service (IRS) unearned income alerts no longer apply to the Ohio Works First (OWF) and Refugee Cash Assistance (RCA) programs. Resource limits no longer apply to either of these programs.

We have revised paragraph (F)(2) to remove the reference to priority level changes because low priority alerts will be systematically inactivated every 180 to 200 days.

We have revised paragraph (G)(3) to add rule 5101:9-9-25 of the Administrative Code which contains the policy for safeguarding requirements.

We have added paragraph (K) to reflect the monitoring of IEVS activities in the CDJFS by the Ohio Department of Job and Family Services (ODJFS).

INSTRUCTIONS