In accordance with section 106.03 of the Ohio Revised Code (ORC), each state agency is required to review each of its rules in the Ohio Administrative Code a minimum of once every five years.  The intent of the review is to ensure that Administrative Code rules are clearly written and that program requirements are accurate, up-to-date and clearly expressed.  To the extent possible, unnecessary paperwork will be eliminated, local agencies will be given increased flexibility, and any adverse impact on businesses will be eliminated or reduced.  As a result of the review, the agency may amend the rule; rescind the rule; or continue the rule without amendment.

The Office of Family Assistance (OFA) has completed a review of the following rule(s) and the rules have been subject to a review by the Joint Committee on Agency Rule Review (JCARR).  The rules will become effective on 02/01/2021.

Chapter 1000

5101:1-1-13 "Case Records, Retention and Transfer of Records."

The rule describes provisions regarding case records, retention and transfer of records for the cash assistance programs.  OFA rescinded and replaced this rule with a new rule with the same rule number because more than fifty per cent of the rule has been changed. Changes from the old rule to the new rule include: 

• Paragraph (A) was updated to include information in old paragraph (B) as well as list additional documents to be included in the case record;
• New Paragraph (B) was updated to include the addition of 5101:9-9-21.1 of the Administrative Code;
• New Paragraph (C) was updated to state the requirements when there is a change in residence; and
• New Paragraph (D) was updated with the procedure for when a change in residence has been verified, as well as the process for incorporating the statewide eligibility system and electronic document management system.