Appendix A - Administrator
Qualifications
Appendix B - Written
Information for Parents and Employees
Appendix C - Center
Parent Information
(A)What are the
requirements to be an administrator in a licensed child care center?
(1)Be named on the
child care center license.
(2)Written
documentation verifying the administrator's qualifications shall be kept on
file at the center or verified documentation is
available for review in the Ohio professional registry (OPR).
Administrators shall meet the education requirements detailed in appendix A to
this rule.
(3)A person named
as administrator, who was promoted from within, and who does not meet the
requirements of appendix A to this rule within one year of being named as
administrator, may no longer serve as the administrator. The person also may
not be named administrator at another location until the administrator
qualifications have been met.
(4)The
administrator shall complete a rules review course provided by the Ohio
department of job and family services (ODJFS).
(a)Administrators
shall complete the rules review course within six months of the date of their
appointment and every five years thereafter.
(b)Any current
administrator who completed the course prior to December 31, 2016 shall
complete the training again by December 19, 2021.
(c)Verification
of completion of the rules review course shall be documented in the OPROhio professional registry
(OPR) or on the JFS 01307 "Professional Development Documentation for
Child Care" (rev. 12/2016). This form shall be kept on file at the center.
(5)The administrator is to complete the
staff orientation training as prescribed by ODJFS within thirty days of being
named administrator at the center or the administrator has documentation of
completion of the child care center staff orientation or child care center
pre-licensing training after December 31, 2016.
(B)What are the responsibilitiesadditional
duties of the administrator of in a licensed child care center?
The administrator shallis to:
(1)Be responsible
for the daily operation of the child care center and for maintaining compliance
with Chapter 5104. of the Ohio Revised Code and Chapter
5101:2-12 of the Administrative Code.
(2)Be on-site a
minimum of one-half of the hours that the child care center is in operation
during the week, or forty hours per week, whichever is less. If there is more than one administrator, at least one
administrator is to meet this requirement.
(3)For child care
centers that are in operation on the weekends and/or evenings/overnights, as
well as during the week, be on-site at the center at least twenty hours per
week during the hours of six a.m. to seven p.m., Monday through Friday. If
there is more than one administrator, at least one mustis to meet this requirement.
(4)Post the administrator's scheduled hours of availability to meet with parents in a noticeable locationplace that is easily
accessible to parents.
(5)Be responsible
for the creation, maintenance and implementation of the policies and procedures
detailed in appendix B to this rule. Nothing in these policies shall conflict
with Chapter 5104. of the Revised Code or Chapter 5101:2-12 of the Administrative Code, and if applicable, Chapter, 5101:2-16 or 5101:2-17 of the Administrative Code. A
copy of these policies and procedures shall be available on-site at the center.
(6)Provide the
parent and all employees with the policies and practices in appendix B to this
rule.
(7)Provide a copy
of appendix C to this rule to the parent(s)parents of the children enrolled in the center.
(8)Make available
the current licensing rules in a noticeable area on the premises. The rules may
be made available via paper copy or electronically.
(9)Upon request,
provide a parent with any information necessary for the parent to compile child
care related expenses for income tax preparation, including tax identification
numbers.
(10) Have available on-site a written list of
all employees including their dates of hire, positions and scheduled hours.
(10) Cooperate with other government agencies
as necessary to maintain compliance with Chapter 5101:2-12 of the
Administrative Code.
(11) Ensure that no
administrator, employee, licensee or child care staff member discriminates in
the enrollment of children upon the basis of race, color, religion, sex,
disability, or national origin.
(C)What are the OPR and documentation
responsibilities for administrators in a licensed child care center?
All administrators are to:
(1)Create or update their individual
profile in the OPR.
(2)Create or update the center's
organization dashboard in the OPR for each child care center in which they are
employed as administrator.
(3)Ensure that all employees and child care
staff members complete the following in the OPR:
(a)Create or update their individual
profile in the OPR.
(b)Create an employment record in the OPR
for the center on or before their first day of employment, including date of
hire.
(c)Update changes to positions or roles in
the OPR within five calendar days of a change.
(4)Update the center's organization
dashboard in the OPR within five calendar days of a change for employees and
child care staff members of the program, including:
(a)Scheduled days and hours.
(b)Group assignments, if applicable.
(c)The end date of employment.
(5)Maintain records for each current
employee and child care staff member as required in Chapter 5101:2-12 of the
Administrative Code on file in the center, if not yet verified in the OPR.
(a)Make employment records available upon
request by ODJFS for at least three years after each person's departure, if not
verified in the OPR.
(b)Keep employment records confidential
except when made available to ODJFS for the purpose of administering Chapter
5104. of the Revised Code and Chapter 5101:2-12 of the Administrative Code.
(C)(D) What if an administrator is not on the
premises?
(1)A child care
staff member shall be designated as the person in charge and be on the
premises.
(2)The designated
person in charge does not have to meet the educational requirements of an
administrator nor be named on the license.
(3)The designated
person in charge shall handle all emergencies and have access to all records
required by Chapter 5101:2-12 of the Administrative Code.
Effective: 10/29/2021
Five Year Review (FYR) Dates: 7/28/2021 and 10/29/2026
Certification: CERTIFIED ELECTRONICALLY
Date: 10/13/2021
Promulgated Under: 119.03
Statutory Authority: 5104.015, 5104.016
Rule Amplifies: 5104.035, 5104.015, 5104.09, 5104.039
Prior Effective Dates: 03/01/1981, 02/08/1982, 09/01/1986,
01/02/1992 (Emer.), 04/01/1992, 04/01/2003, 09/01/2005, 01/01/2007, 09/01/2007,
07/01/2010, 09/29/2011, 11/22/2015, 12/31/2016, 10/29/2017, 12/01/2019