Appendix A - Weekly Payment
Rates for Providers of Publicly Funded Child Care
(A)How are payment rates established in the
publicly funded child care program?
(1)Payment rates are based on a market rate
survey completed by the Ohio department of job and family services (ODJFS) to providers
in the state of Ohio.
(2)Payment rates shall apply to all providers
of publicly funded child care.
(B)What is the payment rate for a provider
not participating in step up to quality (SUTQ)?
(1)The payment rate for a provider not participating
in SUTQ shall be the lower of these two:
(a)The rate shown in appendix A to this rule
for non-rated programs in the provider's county of location.
(b)The provider's customary rate to the public.
(2)The rate determined in paragraph (B)(1)
of this rule shall be the base rate used to calculate any applicable additional
payment amounts pursuant to paragraphs (D), (F) and (G) of this rule.
(C)What is the payment rate for a provider
participating in SUTQ?
(1)The base payment rate for a provider participating
in SUTQ shall be the lower of these two:
(a)The rate shown in appendix A to this rule
for rated programs in the provider's county of location.
(b)The provider's customary rate to the public.
If the customary rate is used, an additional four per cent will be added, not to
exceed the rated appendix.
(2)Once the rate is determined in paragraph
(C)(1) of this rule, an additional per cent shall be added, as follows:
(a)One-star rated programs shall be paid an
additional five per cent.
(b)Two-star rated programs shall be paid an
additional eighteen per cent.
(c)Three-star rated programs shall be paid
an additional twenty-one per cent.
(d)Four-star rated programs shall be paid an
additional twenty-nine per cent.
(e)Five-star rated programs shall be paid an
additional thirty-five per cent.
(D)What is the payment rate for accredited
providers?
(1)Providers who are accredited by an ODJFS
approved accrediting body as listed at http://jfs.ohio.gov/cdc/childcare.stm shall
be paid an additional ten per cent of the applicable payment rate established in
paragraph (B)(1) of this rule or paragraph (C)(1) of this rule. This rate shall
apply for all children receiving publicly funded child care services.
(2)Providers who are accredited and also participating
in SUTQ shall be paid either the per cent additional payment in paragraph (C)(2)
of this rule or the per cent additional payment in paragraph (D)(1) of this rule,
whichever is higher.
(E)What is the difference between a school-age
rate and a summer school-age rate?
(1)School-age rates shall be in effect during
the school year as defined in rule 5101:2-16-01 of the Administrative Code.
(2)Summer school-age rates shall be in effect
outside of the school year as defined in rule 5101:2-16-01 of the Administrative
Code.
(F)What is the compensation for child care
services provided during non-traditional hours?
(1)Providers who care for children during non-traditional
hours shall be paid an additional five per cent of the applicable payment rate established
in paragraph (B)(1) or (C)(1) of this rule.
(2)This rate shall apply to the child for all
hours of care during a week when any non-traditional hours of care are provided.
(3)The payment shall not exceed the provider's
customary charge to the public.
(4)Non-traditional hours are the hours between
seven p.m. and six a.m. on weekdays, and between twelve a.m. Saturday and six a.m.
Monday.
(5)Non-traditional hours include any hours
of care provided on New Year's day, Martin Luther King Jr. day, Memorial day, Independence
day, Labor day, Thanksgiving day and Christmas day.
(G)How are providers compensated for the care
of children with special needs?
(1)Providers who care for a child that the
caretaker and the county agency have identified as having special needs pursuant
to rule 5101:2-16-02 of the Administrative Code shall be paid an additional five
per cent of the applicable payment rate established in paragraph (B)(1) or (C)(1)
of this rule. The payment shall not exceed the provider's customary charge to the
public.
(2)Providers who make special accommodations
for the care of a child with special needs may receive twice the amount of the applicable
payment rate established in paragraph (B)(1) or (C)(1) of this rule if approved
pursuant to rule 5101:2-16-09 of the Administrative Code.
(3)Payment enhancements or additional percentages
shall only apply to the hours of care for the child with special needs.
(H)What time increments are used for the payment
of publicly funded child care services?
(1)Time increments are broken down into weekly
categories based on the total number of hours per week that each child is authorized
to receive publicly funded child care services, pursuant to rule 5101:2-16-06 of
the Administrative Code. The categories of payment are as follows:
(a)An hourly payment is for hours of care totaling
less than seven hours per week.
(b)A part-time payment is for hours of care
totaling seven hours to less than twenty-five hours per week.
(c)A full-time payment is for hours of care
totaling twenty-five hours to sixty hours per week.
(d)A full-time plus payment is for hours of
care totaling more than sixty hours per week.
(e)A week is defined as the seven-day period
from twelve a.m. Sunday to fifty-nine minutes after eleven p.m. on Saturday.
(2)Payment shall be calculated using the total
number of child care hours per week, that have been approved by the caretaker, if
applicable, and submitted by the provider in the automated child care system.
(a)The total number of weekly hours of care
received will be matched with the associated category and the provider will receive
the payment rate for that category of care, up to the child's category of authorization.
(b)Payment shall not be made for hours that
exceed the child's category of authorization.
(I)Are providers compensated for registration
fees?
Providers may receive registration fees for
children receiving publicly funded child care according to the following criteria:
(1)Annually, a provider with a valid provider
agreement as of January first shall receive a twenty-five dollar registration fee
for each child who received publicly funded child care from the provider in the
previous calendar year. For approved day camps, the camp shall have had a valid
provider agreement as of August thirtieth of the previous year.
(2)The child must have received publicly funded
child care from the provider for at least one day during January through December
of the previous year.
(J)Is a provider compensated when a child
is absent from the program?
(1)A child is eligible for a maximum of ten
absent days during each six-month period of January through June and July through
December of each state fiscal year.
(2)Absent days are defined in rule 5101:2-16-01
of the Administrative Code.
(3)A provider may be paid for an absent day
for which a child is eligible. An absent day shall not be paid prior to actual attendance
at the authorized program. The attendance shall be documented by a recorded in time
and a recorded out time, and shall have occurred on any day in the previous rolling
twelve months.
(4)The value of an absent day is based on the
child's authorized hours for care, as follows:
(a)For a full-time or a full-time plus authorization,
the value of an absent day is eight hours.
(b)For a part-time or an hourly authorization,
the value of an absent day is five hours.
(K)Are providers compensated for staff professional
development days?
(1)Providers are eligible for two professional
development days per state fiscal year. A fiscal year is defined as July first through
June thirtieth.
(2)Professional development days are defined
in rule 5101:2-16-01 of the Administrative Code.
(3)Professional development days cannot be
used on two consecutive calendar days or in two consecutive calendar months.
(4)Professional development days shall not
be used on any holiday listed in paragraph (F)(5) of this rule.
(5)The value of a professional development
day is based on a child's authorized hours for care, as follows:
(a)For a full-time or a full-time plus authorization,
the value of a professional development day is eight hours.
(b)For a part-time or an hourly authorization,
the value of a professional development day is five hours.
(L)What is not included in the payment for
publicly funded child care services?
The provider's publicly funded child care
payment shall not include:
(1)A child's copayment amount pursuant to rule
5101:2-16-05 of the Administrative Code.
(2)Payment for services provided during the
hours that a child is in care in another federal or state funded program (including,
but not limited to, head start, early head start, or the early childhood education
program).
(3)Payment for services provided during the
hours that a school-age child would typically be in attendance at a primary or secondary
school.
(M)What are the requirements regarding fees
that a provider may charge to the caretaker?
(1)A provider shall make a caretaker aware
of fees not covered by publicly funded child care payments for which the caretaker
may be responsible.
(a)A provider shall have a signed agreement
with the caretaker for the payment of these fees.
(b)Such fees may include:
(i)Late fees.
(ii)Activity fees.
(iii)Transportation fees.
(iv)Charges for absent days which exceed those
eligible for payment from ODJFS.
(v)Charges for hours of care that exceed those
authorized.
(2)A provider shall not ask a caretaker to
pay the difference between the provider's payment rate and the provider's customary
charge to the public when the customary charge is higher.
(3)A provider shall not ask a caretaker to
pay the difference between the registration fee paid for the child by ODJFS and
the provider's customary registration fee charge to the public when the customary
registration fee is higher.
(N)What are the payment rates for in-home aides
that provide publicly funded child care services?
An in-home aide is the only provider of publicly
funded child care services who may provide child care in the child's own home. Payment
rates for in-home aides shall be determined according to the following:
(1)An in-home aide shall be paid an hourly
rate that is equal to the state minimum wage for forty or fewer hours in a week.
(2)A rate of one and one-half times the state
minimum wage shall be paid for hours in excess of forty in a week.
(3)The total payment shall include child care
services provided to all of the authorized child(ren) in the caretaker's home.
(4)An in-home aide shall not claim absent days
or professional development days for children receiving publicly funded child care
services.
Replaces: 5101:2-16-41
Effective: 10/20/2019
Five Year Review (FYR) Dates: 10/20/2024
Certification: CERTIFIED ELECTRONICALLY
Date: 10/10/2019
Promulgated Under: 119.03
Statutory Authority: 5104.39, 5104.38, 5104.30
Rule Amplifies: 5104.39, 5104.38, 5104.35, 5104.30
Prior Effective Dates: 07/01/1989 (Emer.), 09/28/1989, 04/01/1990
(Emer.), 07/01/1990 (Emer.), 09/30/1990, 05/01/1991 (Emer.), 07/01/1991, 11/01/1991
(Emer.), 01/20/1992, 07/06/1992 (Emer.), 10/01/1992, 01/01/1994, 10/01/1997 (Emer.),
12/30/1997, 05/08/1998 (Emer.), 08/01/1998, 06/10/2000, 01/01/2001, 02/22/2002,
06/09/2003, 07/01/2005 (Emer.), 09/26/2005, 01/13/2006 (Emer.), 04/13/2006, 01/01/2007,
03/30/2007 (Emer.), 06/28/2007, 07/01/2008, 07/23/2009 (Emer.), 08/12/2009 (Emer.),
11/08/2009, 03/28/2010, 05/01/2011, 07/29/2011 (Emer.), 10/27/2011, 10/01/2013,
07/10/2015, 06/26/2016, 12/31/2016, 12/16/2018