(A) The caretaker
shall complete the application for publicly funded child
care described in paragraph (A)(1) of rule 5101:2-16-30 of the Administrative
Codesubmit the JFS 01138 "Application for
Child Care Benefits" (rev. 6/2016) or both the JFS 01121 "Early
Childhood Education Eligibility Screening Tool" (3/2016) and the JFS 01122
"Publicly Funded Child Care Supplemental Application" (6/2016) with
at least the caretaker's name and address to the county agency in the county in
which the caretaker resides to begin the application process.
(1) The caretaker shall complete the
application process within thirty calendar days from the date the county agency
receives the JFS 01138, the JFS 01121 or the JFS 01122.
(2) The application process shall be
considered complete when the caretaker has submitted:
(a) The JFS 01138 or both the JFS 01121 and
the JFS 01122 with the caretaker's name, address, signature and all information
about the caretaker's household completed.
(b) Verification of citizenship or qualified
alien status for children in need of care.
(c) Verification of income for all household
members pursuant to rule 5101:2-16-34 of the Administrative Code.
(d) Verification of a qualifying activity
for all caretakers.
(e) The name and address of an eligible
provider chosen for each child in need of care.
(B) Payment shall
be made for authorized child care services provided between the date the county
agency receives an application and the date the caretaker is determined to be
eligible.
(C) Payment may be
made for child care services provided for the period of time between the date
the county agency receives the application and the date of denial plus five
days if:
(1) A complete
application, as defined in paragraph (A)(1) of this rule 5101:2-16-30 of the Administrative Code, was
submitted;
(2) The child in
care is age eligible; and
(3) The caretaker
was not previously approved for paid publicly funded child care services after
denial, in the previous twelve months.
(D) Authorization
for care shall be made according to the following:
(1) Authorization
for care shall not exceed the maximum category of care that a caretaker(s) is
eligible to receive.
(2) A child shall
be authorized to only one provider in a week; unless an exemption is met as set
forth in paragraph (D)(3) of this rule.
(3) The county
agency may grant an additional part-time or hourly authorization in a week if
the family provides documentation showing it meets one of the following
exemption criteria:
(a) The child needs
additional care during non-traditional hours.
(b) The child needs
to change providers in the middle of the week and the hours of care provided by
the providers do not overlap.
(c) The child's
provider is closed on scheduled school days off or on calamity days and the child
needs care for those days.
(d) The child is
enrolled in a part-time program participating in step up to quality (SUTQ) and
needs care from an additional provider.
(E) Authorizations
not utilized for thirty-one consecutive days shall be ended.
(F) A caretaker
shall use the child care electronic swipe card upon entry to and exit from the
provider's location. Use of the swipe card will automatically track attendance
for each child at each authorized provider.
(G) If a swipe card
is lost or stolen, a caretaker shall request a replacement swipe card within
seven business days from the date of the last swipe.
(H) An eligible
caretaker or the caretaker's designee are the only people permitted by the Ohio
department of job and family services (ODJFS) to use the swipe card to record a
child's attendance. The personal identification number (PIN) created by the
caretaker serves as the caretaker's electronic signature. The caretaker's
designee shall not be the provider nor a person acting in any capacity for the
provider. Misuse of the child care electronic swipe card may result in
termination of a caretaker's eligibility.
(I) A child can
receive care only from a provider who has a provider agreement with the ODJFS
and who has been authorized by the county agency to provide care for the child.
(J) The caretaker
shall make all assigned copayments to the provider.
(K) A caretaker
shall not receive publicly funded child care from a provider who resides in the
same household as the child and caretaker.
(L) If the caretaker
is the owner or an owner's representative of a licensed child care center or
type A home, the caretaker's children shall not be authorized to that center or
type A home.
(M) If the caretaker
is the employee of a licensed type A home or licensed type B home the
caretaker's children shall not be authorized to that licensed type A or type B
home.
(N) If the caretaker
is the provider or provider's assistant in a licensed type B home, the
caretaker's children shall not be authorized to that licensed type B home.
(O) A caretaker
receiving child care benefits shall report to the county agency any changes
which affect the caretaker's eligibility for child care benefits, including the
name of the provider the caretaker has chosen, family income, employment,
participation in program of education or training, household composition,
relocation to another county or if a school-age child changes schools.
(1) The caretaker
shall request any change that impacts their current authorization or
authorization category prior to or within the service week that the new
authorization is needed.
(2) The caretaker
shall report changes within ten calendar days of the date the change occurs.
(3) If the
caretaker fails to comply with the ten-day reporting requirement, the county
agency will pursue a determination of and recovery of any overpayment.
(P) A caretaker
shall notify the county agency if a child needs to be authorized to a new
provider.
(Q) A caretaker
shall complete a redetermination application and provide all required supporting
documentation to the county agency annually by the end of the current
eligibility period.
Effective: 10/1/2017
Five Year Review (FYR) Dates: 5/1/2019
Certification: CERTIFIED ELECTRONICALLY
Date: 09/15/2017
Promulgated Under: 119.03
Statutory Authority: 5104.38, 5104.34
Rule Amplifies: 5104.01, 5104.38, 5104.34, 5104.32
Prior Effective Dates: 7/29/91, 11/1/91 (Emer), 1/20/92, 1/1/94,
1/2/96 (Emer), 3/1/96, 10/1/97 (Emer), 12/30/97, 1/1/99, 2/14/02, 4/1/03,
7/1/05 (Emer), 9/16/05, 2/1/07, 2/1/08, 7/1/09, 3/28/10, 5/1/11, 08/28/11,
5/4/14, 9/4/14, 2/22/15, 9/28/15, 6/26/16