(A) The Ohio department
of job and family services (ODJFS) shall pay eligible child care providers for publicly
funded child care services provided to eligible caretakers.
(B) Providers are eligible
for payment after they complete the provider agreement with ODJFS and have entered
all required information in the provider portal. These required documents are located
at: http://jfs.ohio.gov/cdc/CCIDS.stm.
(C) Border state child care providers.
(1) A child care provider in a border state that
is licensed, certified, or otherwise approved by the border state to provide child
care services may complete a provider agreement pursuant to paragraph (B) of this
rule.
(2) A child care provider residing in a border
state may be paid for providing publicly funded child care to an eligible child
who resides in Ohio.
(3) Payment to a border state provider shall
be the provider's customary charge or the payment rate for the county in which the
eligible child resides, whichever is less.
(D)(C) An eligible child care provider who provides child
care services for a caretaker who is potentially eligible for publicly funded child
care benefits shall be paid for child care services provided during the authorization
period created by the county agency.
(E)(D) A child care provider shall collect an identified
copayment pursuant to paragraphs (G) and (H) of rule 5101:2-16-39 of the Administrative
Code. If a provider fails to inform the county agency of the delinquent copayment
in accordance with paragraph (H) of rule 5101:2-16-39 of the Administrative Code,
the caretaker shall be responsible for any delinquent copayments reported by the
provider for the previous three weeks from the date the county agency was notified.
(F)(E) A child care provider shall submit all data for
the calculation of payments in accordance with instructions provided in the provider
portal by ODJFS.
(G)(F) Child care providers shall utilize the Ohio electronic
child care (Ohio ECC) swipe card system in accordance with procedures outlined by
ODJFS.
(H)(G) Child care providers or a person acting in any capacity
for the provider shall not possess or use an Ohio child care swipe card.
(I)(H) Child care providers shall submit to the county
agency the JFS 01261 "Publicly Funded Child Care Manual Claim for Attendance"
(rev. 9/2014) for attendance not recorded in the Ohio ECC system for the following
reasons:
(1) Authorization made
prior to the current back swipe period.
(2) A bureau of state
hearings decision.
(3) The point of services
(POS) device is not installed.
(4) A caretaker is awaiting
a swipe card.
(5) A caretaker withdraws
without notice.
(J)(I) The child care provider shall submit the JFS 01261
no later than seven weeks from the week of service being submitted unless otherwise
determined by the bureau of state hearingsODJFS.
(K)(J) The county agency shall reject the JFS 01261 for
care provided during the current back swipe period.
(L)(K) Child care providers shall submit to the county
agency the JFS 01292 "Publicly Funded Child Care Request for Ohio ECC Payment
Adjustment" (rev. 9/2014)(rev. 07/2017) when a payment has been issued and needs
to be corrected no later than seven weeks from the week of service unless otherwise
determined by the bureau of state hearings.
(M)(L) Child care providers shall submit to the county
agency the JFS 01211 "Request for Payment of Publicly Funded Child Care Services
Provided for a Denial of Application" (9/2014) when notification has been received
that a caretaker's application for child care has been denied.
(1) The JFS 01211 shall
be submitted by the provider no later than seven weeks from the date of denial of
the caretaker's application.
(2) The provider may
appeal a denial of the JFS 01211 within fifteen days from the date of denial when:
(a) Payment was denied
due to a caretaker's incomplete application.
(b) Payment was denied
because the provider did not have a valid provider agreement when services were
provided.
(3) The provider shall
not request reimbursement for absent days during the reimbursement period after
denial of a caretaker's application.
(N)(M) Payment for publicly funded child care
services shall be contingent upon the availability and appropriation of state and
federal funds.
(O)(N) The provider agreement as entered into with ODJFS
may be suspended and/or terminated if ODJFS determines
misuse of publicly funded child care or Ohio ECC.
(P)(O) The provider agreement as entered into with ODJFS,
may be terminated in accordance with the terms contained in the agreement.
(Q)(P) Providers of publicly funded child care with a valid
provider agreement shall not be considered employees of ODJFS but shall be considered
independent contractors who are responsible for the requirements of self-employment.
Effective: 07/09/2017
Five Year Review (FYR) Dates: 05/01/2019
Certification: CERTIFIED ELECTRONICALLY
Date: 06/05/2017
Promulgated Under: 119.03
Statutory Authority: 5104.30, 5104.38
Rule Amplifies: 5104.32, 5104.34, 5104.37
Prior Effective Dates: 7/1/89 (Emer.), 9/28/89, 7/1/90 (Emer.), 9/30/90,
5/1/91 (Emer.), 7/29/91, 11/1/91 (Emer.), 1/20/92, 7/6/92 (Emer.), 10/1/92, 9/1/93,
10/1/97 (Emer.), 12/30/97, 6/10/00, 5/12/02, 7/1/03, 2/1/07, 2/1/08, 7/1/08, 10/21/09,
3/28/10, 6/1/11, 5/4/14, 9/14/14, 8/10/15