I.Purpose
The purpose of this policy is to provide guidance and parameters
for the voluntary transfers of Workforce Innovation and Opportunity Act (WIOA)
funds between local workforce development areas (local areas).
II.Effective
Date
Immediately
III.Background
Local areas may negotiate a voluntary transfer of carry-in (funds due to expire on June 30th of the current
fiscal year) WIOA Title I adult, dislocated worker and youth funds with the
approval of the chief elected official(s), workforce
development board(WDB) director, WDB chairman and the fiscal agent of both
local areas, in concurrence with the Office of Workforce Development(OWD).
IV.Local
Workforce Development Area Requirements
A local area may voluntarily de-obligate funds from WIOA Title I
adult, dislocated worker and youth funds and request the funds be transferred
to another designated local area. These transfer requests must be submitted by
May 30th of the current fiscal year. Funds must be transferred within a single
funding category and administration funds may not be transferred between local
areas.
A.Donor
Local Area Requirements
Donor local areas must ensure that:
1.The amount of
funds available to be drawn down is greater than the amount of the proposed
transfer.
2.The amount of
the transfer does not reduce the fund availability below actual expenditures,
accruals and obligations.
B.Local
Area Eligibility to Receive WIOA Funds
To be eligible to receive adult,
dislocated worker or youth funds under the voluntary transfer procedures, a
recipient local area must have obligated 100 percent of the second-year
allocation, less amount reserved (up to 10 percent) for the cost of
administration for the program in which they would like to receive funding.
This eligibility will be determined separately for all three
funding streams. Any local area that failed to obligate 100 percent of its
second-year funds will not be eligible to receive funds as the result of
voluntary transfer.
In order to receive funds, local areas must maintain auditable
records and have sustained fiscal integrity per section 107 (c)(2)(B) of WIOA.
C.Expenditure
Considerations
Transfers involving WIOA Youth funds retain the following:
1.75 percent
required expenditure minimum for out-of-school youth
2.20 percent
required expenditure minimum to provide in-school and out-of-school youth with
paid and unpaid work experiences.
Each minimum is calculated on the increased funding level for
the recipient local area and the reduced funding level of the donor local area.
Transfers involving WIOA adult and dislocated worker funds
retain the following:
1.20 percent
expenditure maximum for incumbent worker training.
2.10 percent
expenditure maximum for transitional jobs.
Each maximum is calculated on the increased funding level for
the recipient local area and the reduced funding level of the donor local area.
D.Request
for Transfer
The local area releasing funds and the local area receiving
funds must make a written request to the state for approval of transfers.
The requests must specify the following:
1.Name of local
area releasing funds;
2.Name of local
area receiving funds;
3.Program year;
4.Type of
funding (whether adult, dislocated worker or youth);
5.Amount of
transfer;
6.Signatures
from the CEO(s), WDB director, WDB chairman and fiscal agent of both local
areas.
All transfer requests must be made in writing and submitted to OWDPOLICY@JFS.OHIO.GOV.
Requests must be made prior to May 30th of the current year.
All requests must have the approval of the CEO(s), WDB director,
WDB chairman and fiscal agent of both local areas.
V.State
Requirements
All transfer request forms will be reviewed for approval by OWD.
OWD will respond to all requests within three working days of receipt of the
transfer request.
For those requests that are approved, OWD will provide written
notification of the approval. It will then be forwarded to the Office of Fiscal
and Monitoring Services (OFMS) to initiate the fund transfer request. Notice of
awards will be issued to both local areas.
For requests that are denied, OWD will inform both the donor and
receiving local areas of the denial in writing.
VI.Monitoring
At the local level, the WDB and/or the fiscal agent must conduct
oversight of the transfer of WIOA adult, dislocated worker and youth funds to
ensure the transfer is being completed per this policy.
Through the state's monitoring system, fiscal monitors will
review the area's transfer of WIOA adult, dislocated worker and youth funds
during the annual onsite monitoring review for compliance with federal and
state laws and regulations. Any issues will be handled through the state's
monitoring resolution process.
VII.Technical
Assistance
For additional information, you may send your questions to
ODJFS, Office of Workforce Development: WIOAQNA@JFS.OHIO.GOV.
VIII. References
20 CFR § 683.140
Workforce Innovation and Opportunity Act, §§ 106 – 107, Public
Law 113-128