(A)The Ohio department of job and family
services (ODJFS) issues the department of labor (DOL) office of disability
employment policy (ODEP) allocations to fund a multi-agency demonstration
project, designed to improve health care results by implementing a
patient-centered return-to-work/stay-at-work (RTW/SAW) model. Phase one of this
pilot project utilizes early intervention by a health services coordinator
(HSC) to facilitate treatment and to shorten the duration of work separation by
workers primarily with non-occupational musculoskeletal (MSK) injuries.
(B)This allocation consists of one hundred
per cent federal funds. The catalog of federal domestic assistance (CFDA)
number for this allocation is 17.720.
(C)ODJFS will communicate the funding and
liquidation periods through the county finance information system (CFIS). The
local workforce development area (local area) can incur obligations through the
funding period and disburse and report expenditures no later than the end of
the liquidation period.
(D)The Ohio retaining employment and
talent after injury/illness network (RETAIN) demonstration project focuses on
serving individuals aged eighteen to sixty-five, who are employed and
experience a non-occupational injury to the back, knee and/or shoulder and who
work in the manufacturing industry with an employer who has two hundred fifty
or fewer employees. Individuals seeking care through a HSC, shall be assisted
with communication with their employer, health care provider/insurer, and
referral to "OhioMeans Jobs" (OMJ) if needed.
(E)Program components
Additional program components include:
(1)Initiation of a RETAIN roundtable
comprised of stakeholders in government agencies and business and medical
sectors to identify and share RTW/SAW best practices;
(2)Communications and outreach strategies
for different stakeholders;
(3)Development of HSC and health services
provider training plans;
(4)Establishment of a nurse hotline for
the manufacturing sector;
(5)Data sharing agreements among partners
to facilitate evidence-based research;
(6)Third party evaluation using rigorous
methodology to determine program outcomes; and
(7)Exploration of strategies for targeting
medicaid, mental health, and drug addiction populations.
(F)Methodology
RETAIN funding shall be allocated using
the following methodology:
(1)ODJFS will issue local areas seventeen
(Columbiana/Mahoning) and eighteen (Trumbull) an allocation of fifty thousand
dollars during phase one of the RETAIN project.
(2)Local areas shall not exceed the twelve
per cent limitation on administrative costs of funds that are awarded under the
RETAIN grant as described in 20 C.F.R. part 683.215 of the Workforce Innovation
and Opportunity Act (WIOA).
(3) Sub-recipients and contractors
performing program functions that are funded with RETAIN funds do not report
the costs associated with performing program functions as administrative costs
against the area's twelve per cent administration expense limit.
(4)ODJFS may monitor grant recipients for
compliance with administrative cost limitations during the grant's period of
performance.
(G)Allowable activities
Allowable activities using RETAIN funds
include:
(1)Incentives for participating health
care providers and possibly employers;
(2)Project staff to work with and support
the evaluation conducted by the independent evaluation contractor, to connect or
establish systems to collect program data elements, and to conduct routine,
internal program management activities, such as those within the required
continuous quality improvement (CQI) plan;
(3)Reasonable and necessary expenses to
plan for and establish infrastructure necessary for effective program
implementation of the RETAIN demonstration project; and
(4)Support of the related independent
evaluation.
(H)Unallowable activities
Local areas using RETAIN funds shall not:
(1)Spend more than ten per cent of their
total budget in any given year on providing incentives;
(2)Pay for existing, billable direct
health care services;
(3)Use these funds for other evaluative
purposes other than as stated in paragraph (G)(2) of this rule; and
(4)Use these funds for construction costs.
(I)The WIOA local area shall maintain
documentation as described in rule 5101:9-9-21 of the Administrative Code. This
documentation may be subject to inspection, monitoring, and audit by the ODJFS
office of fiscal and monitoring services (OFMS) and the Ohio auditor of state
(AOS).
(J)The definitions, requirements, and
responsibilities contained in rule 5101:9-6-50 of the Administrative Code are
applicable to this rule.
Effective: 4/1/2019
Certification: CERTIFIED ELECTRONICALLY
Date: 03/22/2019
Promulgated Under: 111.15
Statutory Authority: 5101.02
Rule Amplifies: 5101.02