(A)A Title IV-E agency, private child placing agency (PCPA), private non-custodial agency (PNA), and other state of Ohio licensed non-custodial agencies are to submit a JFS 02911 "Title IV-E Single Cost Report" as described in rule 5101:2-47-26.1 of the Administrative Code in order to be reimbursed for foster care costs when a child is placed in a foster home as defined in rule 5101:2-1-01 of the Administrative Code.

(B)If a JFS 02911 cost report has been approved for children placed in a foster home, a Title IV-E administration reimbursement ceiling amount will be calculated based on reported and allowable Title IV-E administration costs and rounded to the nearest dollar.

(C)Administration reimbursement to the Title IV-E agency for children placed in a foster home is based on the lesser of:

(1)The Title IV-E administration reimbursement ceiling amount established by the JFS 02911 multiplied by the number of care days; or

(2)The amount paid by the Title IV-E agency for administration.

(D)FCM reimbursement to the Title IV-E agency for children placed in a foster home is based on a contemporaneous payment system. Reimbursement in a contemporaneous payment system is the lesser of the following:

(1)The uniform statewide maximum amounts published annually in a "Family, Children and Adult Services Procedure Letter" located at http://emanuals.jfs.ohio.gov/ and published once a year.

(2)The agreed upon foster care placement amount paid by the Title IV-E agency. The agreed upon foster care placement amount is to be equal to the amount the private agency reimburses their foster parents for the maintenance of the children.

(3)The agreed upon amount paid by the Title IV-E agency for other direct services which include: special diets, clothing, graduation expenses, personal incidentals, liability insurance with respect to the child and reasonable travel expense for home visits provided these expenses are not included in the agreed upon foster care placement amount.

(E)Title IV-E costs are reimbursable to the Title IV-E agency at the appropriate federal financial participation (FFP) amount.

(1)The FCM costs are reimbursable at the federal medical assistance percentage (FMAP) which is calculated annually by the federal government; and

(2)Title IV-E administration costs are reimbursable at the fixed rate of fifty per cent.

(F)FCM reimbursement to the Title IV-E agency for a child placed in a foster home provider or an out-of-state foster home not participating in the Ohio department of job and family services (ODJFS) FCM reimbursement ceiling amount approval system is limited to the actual maintenance costs for that child, but cannot exceed the uniform statewide maximum rates published annually in a "Family, Children and Adult Services Procedure Letter."

(G) Each Title IV-E agency is to enter all cases in the Ohio statewide automated child welfare information system (SACWIS).

(H)To receive reimbursement a Title IV-E agency processing their payments and seeking reimbursement from SACWIS will:

(1)Record placement, service authorization and placement cost information for each child.

(2)Generate a payment by creating a payment request and sending the payment information to the county auditor for payment.

(3)Disburse payments through the county auditor at any point during a month. These payments will be reimbursed during the monthly reimbursement process conducted by ODJFS on the first business day of the following month.

(4)Access reports to review all itemized reimbursements and assure the reimbursements are accurate.

(I)Reimbursement will be payable to the Title IV-E agency which registers the Title IV-E cases. The payment amount will be calculated from the completed reimbursement processing at the applicable FFP.

5101:2-47-10 3

Effective: 10/29/2020

Five Year Review (FYR) Dates: 10/29/2025

Certification: CERTIFIED ELECTRONICALLY

Date: 10/19/2020

Promulgated Under: 119.03

Statutory Authority: 5103.03, 5153.166

Rule Amplifies: 5103.03 , 5153.166