(A)A public
children services agency (PCSA), private child placing agency (PCPA) or private
noncustodial agency (PNA) shall establish an e-mail account in order to receive
electronic notifications from the Ohio department of job
and family services (ODJFS) regarding the retained applicant database
information exchange.
(B)The agency
shall submit the e-mail account information to ODJFS according to the
following:
(1)Within ten
days of receiving its license from ODJFS.
(2)Within
twenty-four hours of changing the e-mail account information, if the
information changes after submission to ODJFS.
(C)The PCPA or a PNA shall enter the
following information regarding any adult household member subject to a
criminal records check on the JFS 01318 "SACWIS Private Agency Provider
Request" (rev. 4/2009):
(1)Legal name.
(2)Date of birth.
(3)Social security number.
(D)(C) The PCSA, PCPA or a PNA
shall enter the following information regarding any adult household member
subject to a criminal records check into the statewide automated child welfare
information system (SACWIS):
(1)Legal name.
(2)Date of birth.
(3)Social security number
Authentication number from the Ohio bureau of criminal investigation (BCI).
(E)(D) The information required in paragraphsparagraph (C) and (D) of this rule shall be completed as follows:
(1)If the agency has not completed a JFS
01318 form or entered the required information into SACWIS for a currently
certified or approved foster and adoption home, the agency shall complete the
information.
(2)(1) Upon the recommendation to certify or approve
a foster or adoptive home. .
(3)(2) Within ten days after the
receipt of a criminal records check from BCI involving a change in
occupancy involving a household member subject to a
criminal records checkfor a new household member.
(F)(E) If the agency receives a notification that an
individual in the home of a certified foster caregiver or in the home of a
person approved for adoption has been fingerprinted in relation to a crime, the
agency shall contact BCII within two business days of
receiving the notification to request additional information review the information using the web portal at:
https://www.ohioattorneygeneral.gov.
(G)(F) The agency shall review any additional
information within one business day of receiving it from BCII(BCI).
(H)(G) If a home is certified as a foster home and
approved for adoption by two different agencies, each agency shall perform the
requirements of this rule.
(I)(H) If the additional"Rapback" information from
BCII indicates that a person in the household of a certified foster
caregiver or in the home of a person approved for adoption has been arrested,
convicted, or plead guilty to any offense, the agency shall take appropriate
action within twenty-four hours of receiving the additional
information from BCII. Appropriate action
at a minimum shall include:
(1)Contact the
local law enforcement agency that made the arrest.
(2)Notify, within
twenty-four hours, any other agency that holds custody of a child in the home
and inform the agency of the information received.
(3)Re-evaluate
the household to ensure the home will not jeopardize in any way the health,
safety or welfare of the children in the home.
(J)(I) The agency shall complete and submit to ODJFS the JFS 01301 "Retained
Applicant Fingerprint Database Post-Notification Report" (12/2008) in SACWIS within ten business days after taking action as described in paragraph (H) of this ruleon the additional information received from BCII.
(K)(J) The agency shall document all "Rapback" information and results related to the retained applicant database information
exchange in the file of the foster caregiver or the adoptive home in SACWIS.
Effective: 5/1/2019
Five Year Review (FYR) Dates: 1/7/2019 and 05/01/2024
Certification: CERTIFIED ELECTRONICALLY
Date: 03/14/2019
Promulgated Under: 119.03
Statutory Authority: 5101.32
Rule Amplifies: 109.5721, 5101.32
Prior Effective Dates: 12/31/2008, 03/01/2010, 08/01/2014