FCASPL 79 (PASSS Application SFY 04 Freeze)
Family, Children and Adult Services Procedure Letter No. 79
February 11, 2004
TO: All Family, Children and Adult Services Manual Holders
FROM: Thomas J. Hayes, Director
SUBJECT: Freeze on Approvals of PASSS Applications for SFY '04

On December 1, 2003, the PCSAs were requested to release Post Adoption Special Services Subsidy (PASSS) funds that would not be utilized in State Fiscal Year (SFY) '04. Twenty-two agencies responded and released a total of $89,438. However, even with this release, the entire $3.7 million PASSS allocation has now been obligated. Effective February 28, 2004, no PASSS applications can be approved for SFY '04. PCSAs may begin accepting applications for SFY '05, beginning July 1, 2004.

To be eligible for PASSS reimbursement for SFY '04 the "JFS 01050 Application/Agreement for Post Adoption Special Service Subsidy" must:

  • be approved by the PCSA, and
  • be either postmarked or received by fax in the Office for Children and Families, Adoption Services Section by Friday, February 27, 2004. Please assure that only one copy of the application is submitted.

The applications are to be submitted by mail to the Ohio Department of Job and Family Services, Office for Children and Families, Adoption Services Section, 255 East Main Street, 3rd Floor, Columbus, OH 43215 or by fax to: (614) 466-6185.

PCSAs must continue to accept PASSS applications. For applications that do not meet the approval and submittal criteria specified above for SFY '04 funding, the PCSA must deny the applications based on the lack of program funds. The "JFS 07334 Notice of Denial of Your Application for Assistance'' form should be used to notify families of the denial. The PCSA should indicate on the JFS 07334 that the reason for the denial is that "all funds allocated for this program have been obligated" and the regulation supporting the denial is "ORC 5153.163". If the family requests a State Hearing, the PCSA should attach a copy of this Procedure Letter to the appeal summary.

For questions about this letter, please contact the OCF Helpdesk: by phone at: 1-866-886-3537, Option 4, or by email at: HELP-DESK-OCF@odjfs.state.oh.us.

Click here to view the JFS 07334, Notice of Denial of Your Application for Assistance