This procedure letter provides guidance to Public Children Services Agencies (PCSAs), Private Child Placing Agencies (PCPAs), and Private Noncustodial Agencies (PNAs) on the implementation of rule 5101:2-33-80 and Family, Children, and Adult Services Procedure Letter (FCASPL) No. 157.

The Rapback rule requires agencies to establish a Rapback e-mail account by a date different from that specified in FCASPL 157. The rule listed the date for establishing the e-mail account as ten days after the effective date of the rule, which was December 31, 2008. The Procedure Letter stated that the agencies must establish the e-mail account by January 30, 2009. This Procedure Letter is clarifying that the agency must establish the e-mail account no later than January 30, 2009. ODJFS intends to amend the rule soon to eliminate this discrepancy concerning the deadline for establishing the e-mail account.

Current rule 5101:2-33-80 also provides an incorrect title of a form, JFS 01318 "Retained Applicant Database Required Information". The form should be entitled "SACWIS Private Agency Home Provider Data." The amended rule will include the correct title.

Rule 5101:2-33-80 (C) will be amended to clarify that a PCSA will enter information regarding any adult household member subject to a criminal records check directly into the Statewide Automated Child Welfare Information System (SACWIS). The amended rule will clarify that each PNA and PCPA must complete the JFS 01318 and each PCSA must enter this information directly into SACWIS. ODJFS will be enforcing the clarifying requirements that are listed in this Procedure Letter instead of the above described specifications that are currently listed in existing rule.

If there are any questions regarding this Procedure Letter, you may contact the OCF Help Desk at 1-866-886-3537 option 4.

INSTRUCTIONS:

The following chart depicts what materials should be inserted into the Family, Children and Adult Services Manual (FCASM)