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Child Care Day Camp Rules
5101:2-18-01 Definitions for registered and approved child day camps.
Effective Date: April 16, 2018
Most Current Prior Effective Date: July 20, 2014

(A)       "Adult" means an individual who is at least eighteen years of age.

(B)       "Advanced practice registered nurse (APRN)" means a certified registered nurse anesthetist, clinical nurse specialist, certifed nurse-midwife or certified nurse practitioner under Chapter 4723. of the Revised Code. This was previously called advanced practice nurse (APN).

(C)       "Approved child day camp" means a child day camp that is approved by the Ohio department of job and family services (ODJFS) to enter into a provider agreement to provide publicly funded child care pursuant to rule 5101:2-16-44 of the Administrative Code.

(1)       Approved child day camps shall meet one of the following requirements:

(a)       Be accredited by the American camp association (ACA).

(b)       Be accredited by any nationally recognized organization that accredits child day camps by using standards that the Ohio department of job and family services has determined are substantially similar and comparable to those of the ACA.

(2)       Approved child day camps shall meet the requirements in sections 5104.21 and 5104.22 of the Revised Code, and Chapter 5101:2-18 of the Administrative Code.

(D)       "Certified nurse practitioner (CNP)" means a registered nurse who holds a valid certificate of authority issued under Chapter 4723. of the Revised Code that authorizes the practice of nursing as a CNP in accordance with section 4723.43 of the Revised Code and rules adopted by the board of nursing.

(E)       "Child day camp" means a program in which only school-age children attend or participate. The child day camp's program shall meet the following requirements:

(1)       The child day camp shall operate no longer than seven hours per day. The seven hours do not include transporation time from a child's home to the child day camp and from a child day camp to a child's home, and does not include transportation to and from pick-up and drop-off sites which are not the child's home.

(a)       The program may schedule one or more overnight activities in conjunction with its child day camp operation.

(b)       The child day camp may serve children for more than twenty-four consecutive hours while also serving school children who attend seven or fewer hours per day.

(2)       The child day camp shall operate only during one or more public school district's regular vacation periods or for no more than fifteen weeks during the summer.

(3)       The child day camp shall operate outdoor activities for all children who participate in the program for a minimum of fifty per cent of each day that children attend or participate in the program, except for any day when hazardous weather conditions prevent the program from operating outdoor activities for a minimum of fifty per cent of that day.

(F)       "Child day camp administrator" means the individual who holds overall responsibility for administration of the child day camp. The administrator and the owner may be the same person. The administrator is also a child day camp staff member.

(G)       "Child day camp owner" includes a person, firm, organization, institution or agency who operates a child day camp.

(H)       "Child day camp staff member" means any individual employed by an approved child day camp who is responsible for the care and supervision of the children.

(I)         "Employee" means a person who is at least fifteen years old, receives compensation for duties performed at an approved child day camp or has assigned work hours or duties at an approved child day camp.

(J)        "Field trips" means infrequent or irregularly scheduled excursions from the camp.

(K)       "Hazardous weather conditions" means winds of twenty miles per hour or greater, continuous or heavy rain, hail, extreme temperatures, lightening or tornado warnings or watches within a twenty mile radius of a child day camp activity site.

(L)       "Medication" means any substance or preparation which is used to prevent or treat a wound, injury, infection, infirmity or disease. This includes medication that is over the counter, or prescribed or recommended by a physician or advance practice nurse certified to prescribe medication and permitted by the parent for administration or application.

(M)      "Natural bodies of water" mean any river, stream, creek or spring or any natural or man-made lake or pond.

(N)       "On-site" means to be at a primary use space where regular child day camp programming takes place.

(O)       "Operate a child day camp" means to operate, establish, manage, conduct, or maintain a child day camp.

(P)       "Parent" means the father or mother of a child, an adult who has legal custody of a child, an adult who is the guardian of the child, or an adult who stands in loco parentis with respect to a child, and whose presence in the home is needed as the caretaker of the child. Parent has the same meaning as "caretaker parent" as defined in section 5104.01 of the Revised Code.

(Q)       "Physician" means a person issued a certificate to practice in accordance with Chapter 4731. of the Revised Code or rules adopted by the state medical board of a comparable body in another state.

(R)       "Physician assistant (PA)" means a person who has obtained a valid certificate to practice in accordance with Chapter 4730. of the Revised Code or rules adopted by the state medical board of another state.

(S)       "Primary use space" means any space, including buildings and/or tracts of land, that is used by the child day camp at least seventy per cent of the day for programming purposes involving the enrolled children. Primary use spaces do not include areas that are not owned, rented or operated by the camp such as field trip locations or routine trip locations.

(T)       "Primitive campsite" means any outdoor space in a natural environment without access to electricity, water supply systems, central food service, sewage treatment facilities and/or housing.

(U)       "Public children services agency (PCSA)" means an entity specified in section 5153.02 of the Revised Code that has assumed the powers and duties of the children services function prescribed by Chapter 5153. of the Revised Code for a county.

(V)       "Registered child day camp" means a camp that has completed and submitted a registration and fee to ODJFS for the purpose of reporting the operation of a child day camp. Registered child day camps are assigned a registration number and are included in the ODJFS searchable database of child care providers in the state of Ohio. Registered child day camps must abide by rule 5101:2-18-02 of the Administrative Code, but are not considered "approved child day camps" and are not required to abide by the rules in Chapter 5101:2-18 of the Administrative Code that refer to camps approved to provide publicly funded child care.

(W)      "Routine trips" means repeated excursions off the child day camp premises which regularly occur on a previously scheduled basis with parental permission.

(X)       "School-age child" means a child who is enrolled in or is eligible to be enrolled in a grade of kindergarten or above but is less than fifteen years old, unless the child meets the definition of special needs as defined in this rule.

(Y)       "Special needs" means providing child care services to a child who is under eighteen years old who does not function according to age appropriate expectations in one or more of the following areas of development: social/emotional, cognitive, communication, perceptual-motor, physical, or behavioral development, or the child has chronic health issues. The child's delays/condition(s) affect development to the extent that the child requires special adaptations, modified facilities, program adjustments or related services on a regular basis in order to function in an adaptive manner.

(Z)       "Specialized activities" means those camp program activities that meet one or more of the following:

(1)       Require a specialized skill set or knowledge.

(2)       Use equipment, animals or tools that require supervision by a person skilled in their use.

(3)       Involve the use of fire or the use of heat-producing equipment or substances.

(4)       Require injury-protection equipment, such as, but not limited to, helmets, goggles or padding.

(5)       Consist of specific sport related programs only, such as, but not limited to, baseball, lacrosse, soccer, etc.

(AA)    "Summer" means the first Sunday after the last Saturday in May through the Saturday before the first Sunday in September.

Replaces: 5101:2-18-01

Effective: 4/16/2018

Five Year Review (FYR) Dates: 04/16/2023


Date: 03/29/2018

Promulgated Under: 119.03

Statutory Authority: 5104.21, 5104.22

Rule Amplifies: 5104.21, 5104.22

Prior Effective Dates: 03/16/1993 (Emer.), 09/01/1993, 04/01/2009, 07/20/2014