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ELMTL 1 (Emergency filing of Early Learning Initiative Rules)
Early Learning Manual Transmittal Letter No. 1
July 2, 2007
TO: All Child Care Manual Holders and Early Learning Manual Holders
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Emergency filing of Early Learning Initiative Rules

This letter transmits the Emergency rescission of the rules governing the Early Learning Initiative (ELI) from the Child Care Manual (CCM) and the adoption of new rules governing ELI in the newly created Early Learning Manual (ELM). This letter also moves ELI forms from the CCM to the ELM. The changes to the rules and forms are a result of Sub. House Bill 119 of the 127th General Assembly. These changes were immediately effective on July 2, 2007.

Following is a summary of the rule amendments:

Rule 5101:2-16-07.1 entitled County Department of Job and Family Services Administrative Responsibilities for the Early Learning Initiative (ELI) has been rescinded.

Rule 5101:2-16-35.1 entitled Eligibility for "Early Learning Initiative" (ELI) Services and its appendix have been rescinded.

Rule 5101:2-16-41.1 entitled Ohio Department of Job and Family Services (ODJFS) Responsibilities for Reimbursement to the Early Learning Initiative (ELI) Agencies has been rescinded.

Rule 5101:2-16-71.1 entitled Early learning initiative (ELI) program overpayments has been rescinded.

Rule 5101:2-23-01 entitled Definitions for the early learning initiative (ELI) has been created.

Rule 5101:2-23-03 entitled County department of job and family services administrative responsibilities for the early learning initiative (ELI) has been created.

Rule 5101:2-23-05 entitled Eligibility requirements for Early Learning Initiative (ELI) benefits has been created.

Rule 5101:2-23-07 entitled Income eligibility requirements for Early Learning Initiative (ELI) benefits has been created.

Rule 5101:2-23-09 entitled Ohio department of job and family services responsibilities for reimbursement to Early Learning Initiative (ELI) agencies has been created.

Rule 5101:23-23-11 entitled Early Learning Initiative (ELI) overpayments has been created.

JFS 01153 "Early Learning Initiative Request by ELI Contracted Agency to Adjust Attendance" has been revised to change the title and incorporates information previously collected by the JFS 01156. The drop-down menus have also been revised to reflect the payment cycles for SFY 2008 and 2009.

JFS 01154 and "Early Learning Initiative (ELI) CDJFS to adjust 3299 data" and instructions has been revised to reflect changes to the program as a result of the new statute.

JFS 1154I "Instructions for Early Learning Initiative (ELI) CDJFS to adjust 3299 data" has been made obsolete.

JFS 01155 "Application for Early Learning Initiative (ELI) Benefits" has been revised to change the title and to collect all information necessary for an ELI application.

JFS 01156 "Request By ELI Contracted Agent to Manually Add Hours for Billing" has been incorporated into the JFS 01153 and is being made obsolete.

JFS 01157 "Early Learning Initiative Notice to CDJFS of ELI Overpayment" has been revised to reflect changes to the program as a result of the new statute. The drop-down menus have also been revised to reflect the payment cycles for SFY 2008 and 2009.

JFS 01162 " Early Learning Initiative (ELI) Services Change Request" has been created. This form will be used when a child enrolled in ELI switches from one ELI provider to another.

The electronic versions of the Child Care Manual and the Early Learning Manual are located at:

http://emanuals.odjfs.state.oh.us/emanuals. The Early Learning Manual contains all rules, forms, transmittal letters and procedure letters that the department has issued to ELI contracted agencies and providers. A current version of this manual should be utilized by staff in ELI contracted agencies and providers and an updated copy of the manual should be accessible at all times.

Forms can be located at: http://www.odjfs.state.oh.us/forms/inter.asp. The department will notify all manual holders when forms are changed and the date of the change. When forms are obsolete they should no longer be used. The old version of this form should be removed and replaced with the new one. The use of current forms is necessary in order to be in compliance with ELI rules.

Please contact the Office for Children and Families Help Desk at 1-866-886-3537, option 4 if you have questions.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from the Child Care Manual (CCM) and inserted into the Early Learning Manual (ELM).

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT/REPLACEMENT
CCM 5101:2-16-07.1 
 5101:2-16-35.1 and appendix 
 5101:2-16-41.1 
 5101:2-16-71.1 
 JFS 01153 (Rev. 1/2007) 
 JFS 01154 (Rev. 1/2007) 
 JFS 01154I (Rev. 12/2005) 
 JFS 01155 (Rev. 12/2005) 
 JFS 01156 (Rev. 3/2006) 
 JFS 01157 (Rev. 4/2006) 
CCM Transmittal Letters  CCMTL No. 83
   
ELM  5101:2-23-01
  5101:2-23-03
  5101:2-23-05
  5101:2-23-07
  5101:2-23-09
  5101:2-23-11
  JFS 01153 (Rev. 7/2007)
  JFS 01154 (Rev. 7/2007)
  JFS 01155 (Rev. 7/2007)
  JFS 01157 (Rev. 7/2007)
  JFS 01162 (7/2007)
ELM Transmittal Letters  ELMTL No. 1