Child Care Chapter 16: Publicly Funded Child Care
5101:2-16-37 Caretaker Requirements for Annual Re-Determination of Eligibility for Publicly Funded Child Care
Effective Date: December 16, 2018
Most Current Prior Effective Date: October 1, 2017

(A)What is the re-determination process?

Annually, a caretaker receiving publicly funded child care shall submit a re-determination application, household income verification and supporting documentation to the county agency for the re-determination of on-going eligibility.

(B)How is a caretaker notified of the re-determination process?

Forty-five days prior to the end of the current eligibility period, a JFS 01124 "Re-determination Application for Child Care Benefits" (rev. 10/2017) (rev. 12/2018) shall be mailed to the caretaker.

(C)What shall the caretaker submit to complete the re-determination process?

(1)Prior to the end of the current eligibility period, the caretaker shall:

(a)Verify information on the printed JFS 01124 and make changes as necessary.

(b)Attach proof of current household income and any other changes to the JFS 01124.

(c)Sign and return the JFS 01124 to the county agency.

(2)If the caretaker does not submit a JFS 01124 and all required supporting documentation fifteen calendar days prior to the end of the current eligibility period, the caretaker will receive a termination notice.

(3)If the re-determination is completed after the issuance of a termination notice and prior to the end of the current eligibility period, on-going eligibility will be determined.

(D)What if a caretaker fails to cooperate in the re-determination process?

If the caretaker does not comply with paragraph (C) of this rule, eligibility shall be terminated effective the last day of the current eligibility period.

(E)How will a caretaker be notified when on-going eligibility has been re-determined?

Upon the receipt of a completed JFS 01124 and all supporting verification, the county agency shall re-determine eligibility for publicly funded child care.

(1)If the county agency determines the caretaker is eligible for benefits for a new eligibility period, the county agency shall provide notice of approval for child care benefits using the JFS 04074 "Notice of Approval of Your Application for Assistance" (rev. 9/2011) or its computer-generated equivalent.

(2)If the county agency determines the caretaker is ineligible for benefits for a new eligibility period, the county agency shall provide notice of denial of an application for benefits using the JFS 07334 "Notice of Denial of Your Application for Assistance" (rev. 9/2011) or its computer-generated equivalent.

Effective: 12/16/2018

Five Year Review (FYR) Dates: 1/1/2020

Certification: CERTIFIED ELECTRONICALLY

Date: 12/06/2018

Promulgated Under: 119.03

Statutory Authority: 5104.38, 5104.34

Rule Amplifies: 5104.30, 5104.38, 5104.34, 5104.32

Prior Effective Dates: 01/09/2015, 09/28/2015, 06/26/2016, 10/01/2017