CCMTL 85 (Ch. 12 and 13 Rules and Forms, eff. 9/1/07)
Child Care Manual Transmittal Letter No. 85
August 7, 2007
TO: ALL CHILD CARE MANUAL HOLDERS
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Rule Revisions for Licensed Child Care Centers and Type A Homes

This letter transmits revised forms and amended rules to be used by child care centers and type A homes. The changes to the rules are a result of the agency's rule review process that requires all rules to be reviewed at least every five years. These changes will be effective September 1, 2007.

The following is a summary of the rule revisions:

Rule 5101:2-12-11 Fire Department Approval for Licensed Child Care Centers has been amended to update the revision date of the JFS 01303 "Fire Inspection Report."

Rule 5101:2-12-25 Employee and Child Care Staff Member Requirements for Licensed Child Care Centers has been amended to update the revision date of the JFS 01246 "Child Care Staff Member Orientation and Employee Policy Review Statement".

Rule 5101:2-12-30 Information Policies and Procedures for Licensed Child Care Centers has been amended to update the revision date of the JFS 01299 "Incident/Injury Report".

Rule 5101:2-13-11 Fire Department Approval for Licensed Type A Homes has been amended to update the revision date of the JFS 01303 "Fire Inspection Report."

Rule 5101:2-13-24 Administrator Responsibilities and Qualifications for Licensed Type A Homes has been amended to remove the requirement to renew Prekindergarten Associate certificates, to make it consistent with the requirements for child care centers.

Rule 5101:2-13-30 Information Policies and Procedures for Type A Homes has been amended to update the revision date of the JFS 01299 "Incident/Injury Report".

The following is a summary of the revised forms:

Prescribed Forms

JFS 01303 "Fire Inspection Report" has been revised to provide checkboxes for fire personnel to verify what areas are approved for the care of nonambulatory children.

JFS 01246 "Child Care Staff Member Orientation and Employee Policy Review Statement" has been revised to provide checkboxes for required portions of the employee orientation training.

All staff hired more than 30 days after the Orientation training is mailed out from the department must complete and sign this form. It must be maintained at the center or home.

Sample Forms:

JFS 01218 "Basic Infant Information" has been revised to add a place for parents to specify their preferred schedule for child care providers to check their child's diaper.

JFS 01278 "Communicable Disease Trainer Registration" has been revised to list the current ODJFS street address.

JFS 01551 "Step Up to Quality, On-site Verification Report" is a new form to document the onsite inspections for centers participating in the Step Up to Quality program.

The electronic version of the Child Care Manual is located at:. The manual contains all rules, forms, transmittal letters and procedure letters that the department has issued to child care providers. A current version of this manual should be utilized by staff in all child care centers and type A homes that are licensed by the Department of Job and Family Services. A current and updated copy of the manual should be accessible at all times in the center or type A home.

Please contact the Help Desk for the Office for Children and Families at 1-866-886-3537, option 4 if you have any questions.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from and inserted into the Child Care Manual (CCM).

LOCATIONREMOVE/ FILE AS OBSOLETEINSERT/REPLACEMENT
CCM 6 Child Care Provider Licensing Regulations5101:2‑12‑115101:2‑12‑11
 5101:2‑12‑255101:2‑12‑25
 5101:2‑12‑305101:2‑12‑30
CCM 6 Child Care Provider Licensing Regulations5101:2‑13‑115101:2‑13‑11
 5101:2‑13‑245101:2‑13‑24
 5101:2‑13‑305101:2‑13‑30
Child Care Manual AppendixJFS 01218 (rev. 9/2006)JFS 01218 (rev. 3/2007)
 JFS 01246 (rev. 9/2006)JFS 01246 (rev. 3/2007)
 JFS 01278 (rev. 6/2006)JFS 01278 (rev. 3/2007)
 JFS 01303 (rev. 9/2006)JFS 01303 (rev. 3/2007)
  JFS 01551 (5/2007)
Transmittal Letters CCMTL No. 85