CCMTL 113 (Child Care Eligibility and Payment Rule Changes for Implementation of the Ohio ECC)
Child Care Manual Transmittal Letter No. 113
August 19, 2011
TO: All Child Care Manual Holders
FROM: Michael B. Colbert, Director
SUBJECT: Child Care Eligibility and Payment Rule Changes for Implementation of the Ohio Electronic Child Care System (ECC)

This letter transmits revisions to child care rules for family eligibility and provider payment. These changes are needed to implement the Ohio Electronic Child Care (ECC) system which is a new module to the Child Care Information Data System (CCIDS). The effective date of these rule changes is August 28, 2011.

The ECC system will collect child care attendance data when a caretaker uses an electronic swipe card on a point of service device (POS) at the provider's location. This attendance data will be used to automatically calculate payments for providers of publicly funded child care.

The following describes each rule and the amendments:

5101:2-16-01 entitled "Definitions for Eligibility for Publicly Funded Child Care Benefits" has been amended to add definitions related to the ECC system; to delete definitions which are no longer needed or that appear in another rule; and to clarify existing language.

5101:2-16-07 entitled "County Department of Job and Family Services Responsibilities for the Administration of Publicly Funded Child Care" has been amended to add requirements for county staff regarding authorizations and reporting data; and to clarify existing language.

5101:2-16-34 entitled "Income Eligibility Requirements for Publicly Funded Child Care Benefits" has been amended to clarify language and change the revision date of a form.

5101:2-16-35 entitled "County Department of Job and Family Services (CDJFS) Responsibilities for Determining Eligibility for Publicly Funded Child Care Benefits" has been amended to change the title; to add language for the twelve-month eligibility period; to change language regarding eligibility for children who receive child care and are enrolled in Head Start; and to clarify language.

5101:2-16-35.1 entitled "Caretaker Eligibility Requirements for Publicly Funded Child Care" has been amended to change the revision date of a form and to add a reference to rule 5101:2-16-35.

5101:2-16-42 entitled "Payment Waivers for Children with Special Needs" has been amended to change the title; to change the revision date of a form; and to remove county responsibilities as the waiver process is being moved to ODJFS.

5101:2-16-55 entitled "Use of the JFS 01140 'Temporary Voucher for Publicly Funded Child Care Services'" has been amended to change the revision date of a form; and to remove a form reference.

5101:2-16-71 entitled "Child Care Improper Payments" has been amended to change the revision date of a form; and to clarify language for the identification and collection of child care overpayments from caretakers and providers.

The forms referenced in these rules will be issued separately.

The electronic versions of the Child Care Manuals are located at: http://emanuals.jfs.ohio.gov. The manuals contain all child care rules, transmittal letters and procedure letters.

Please contact the Help Desk for the Office of Families and Children at 1-866-886-3537, option 4 if you have any questions.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from and inserted into the Child Care Manual.

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT/REPLACEMENT
CCM5101:2‑16‑01
5101:2‑16‑07
5101:2‑16‑34
5101:2‑16‑35
5101:2‑16‑35.1
5101:2‑16‑42
5101:2‑16‑55
5101:2‑16‑71
5101:2‑16‑01
5101:2‑16‑07
5101:2‑16‑34
5101:2‑16‑35
5101:2‑16‑35.1
5101:2‑16‑42
5101:2‑16‑55
5101:2‑16‑71
CCM Transmittal Letters  CCMTL No. 113