** Archive **
CCMTL 65 (ELI eff 7/1/05 - ARCHIVE)
Child Care Manual Transmittal Letter No. 65
July 11, 2005
TO: All Child Care Manual Users
FROM: Barbara E. Riley. Director
SUBJECT: July 1, 2005 Implementation of Ohio's Early Learning Initiative (ELI)

Ohio is implementing an early care and education program for the children of low income working families. The Early Learning Initiative (ELI) is designed to provide full-day, full-year child care and school readiness services for preschool children. Most recently, these services were provided by the Title IV-A Head Start programs. The attached rules for the implementation of ELI are effective on July 1, 2005.

ELI is a collaborative effort between the Ohio Department of Job and Family Services (ODJFS) and the Ohio Department of Education (ODE). County departments of Job and Family Services (CDJFS) will be responsible for determining family eligibility for ELI programs. ODJFS will be responsible for contracting with ELI agencies, for reimbursing ELI agencies and for monitoring compliance with children's attendance and ELI agency billing requirements.

The following rules are contained in this transmittal letter:

5101:2-16-07 County Department of Job and Family Services Administrative Responsibilities for Determining Eligibility for Publicly Funded Child Care Benefits has been amended to change the title, to clarify existing language and to include appropriate references to the ELI program.

5101:2-16-07.1 County Department of Job and Family Services Administrative Responsibilities for the Early Learning Initiative (ELI) has been adopted as a new rule. The new rule language directs the administrative duties of the CDJFS and provides the requirements for coordinating and communicating with ELI agencies. 5101:2-16-07.1 County Department of Job and Family Services Administrative Requirements for Title IV-A Head Start and Title IV-A Head Start Plus Programs is being rescinded due to the expiration of Title IV-A Head Start..

5101:2-16-35 Determination of Eligibility for Publicly Funded Child Care Benefits has been amended to change the title, to clarify existing language and to add language appropriate to ELI.

5101:2-16-35.1 Eligibility for Early Learning Initiative (ELI) Services has been adopted as a new rule. The new rule language provides the eligibility requirements for ELI program services. 5101:2-16-35.1 Title IV-A Head Start Plus Program Eligibility is being rescinded due to the expiration of Title IV-A Head Start Plus.

5101: 2-16-35.2 Title IV-A Head Start Program Eligibility is being rescinded due to the expiration of Title IV-A Head Start.

5101: 2-16-41.1 Ohio Department of Job and Family Services (ODJFS) Responsibilities for Reimbursement to Early Learning (ELI) Agencies has been adopted as a new rule to identify the activities of ODJFS in providing reimbursement to ELI agencies. Reimbursement to ELI agencies shall be administered by ODJFS through web reporting and EFT payments.

Form JFS 01138 "Application for Publicly Funded Child Care Benefits" has been revised to delete references to Title IV-A Head Start programs and add the payment code for ELI. This form, as well as the JFS 01137 "The Child Care/Healthy Start and Healthy Families Supplement" have been translated into Spanish. Both language versions of these forms are available as a PDF for downloading and printing from the department's forms listing page at http://www.odjfs.state.oh.us/forms/inner.asp. The JFS 01138 is available in hardcopy from the warehouse by sending the JFS 09510 "Form Requisition" by fax at (614) 728-7724, or by mail to Warehouse Services, 2098 Integrity Drive, Columbus, OH 43209.

INSTRUCTIONS:

The following chart depicts the materials that should be removed from and inserted into the Child Care Manual (CCM).

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT / REPLACEMENT
Administration and
Resource and Referral
  
CDJFS Responsibilities5101-2-16-075101:2-16-07
Family Eligibility  
Publicly Funded Child Care Benefits5101:2-16-07.15101:2-16-07.1
 5101:2-16-355101:2-16-35
 5101:2-16-35.1 5101:2-16-35.1
with appendix
 5101:2-16-35.2 
Child Care Reimbursement,
Fraud and Overpayment
  
Reimbursement Rates  5101: 2-16-41.1
with appendix
Child Care Manual Appendix  
  JFS 01137S
 JFS 01138JFS 01138
  JFS 01138S
Transmittal Letters CCMTL No. 65