CCMPL 74 (Changes to the Provider Agreement for Publicly Funded Child Care)
Child Care Manual Procedure Letter No. 74
February 28, 2014
TO: All Child Care Manual Holders
FROM: Cynthia C. Dungey, Director
SUBJECT: Changes to the Provider Agreement for Publicly Funded Child Care

Background:

All child care providers that intend to serve children through the publicly funded child care program must log on to the Child Care Information Data System (CCIDS) provider portal to complete a provider agreement with the Ohio Department of Job and Family Services (ODJFS).

New Policy:

Effective January 1, 2014, Type B Home providers who previously were certified by the county department of job and family services (CDJFS) became licensed by ODJFS. Language has been revised in the JFS 01144 "Provider Agreement For Publicly Funded Child Care Services" to reflect this change. Changes have also been made to outline requirements providers must complete in order to enter into a provider agreement with ODJFS.

Implementation:

The JFS 01144 "Provider Agreement for Publicly Funded Child Care Services" has been revised to implement the following changes:

  • Lead paragraph - capitalized "Provider" (this continues throughout agreement), added "and regulations" after "Federal statues," and added "to children authorized for Publicly Funded Child Care (PFCC) services" to first sentence.
  • Article 9 - included all chapters of rules for child care as a requirement of the provider to maintain records.
  • Article 10 - paragraph was added to require the retention of records if a provider is in litigation.
  • Article 11 - added "or any other purpose as required by ODJFS."
  • Article 12 - paragraph was added for the requirements of the provider for publicly funded record reviews.
  • Article 16 - added the Ohio Revised Code reference that pertains to licensed Type B Home providers.
  • Article 20 - added "Be aware that as" in the beginning of the article and changed "certified" to "licensed."
  • Article 21 - added "Not" and "disclose" at the beginning of the article.
  • Article 22 - added "Provider shall therefore be responsible for all of the Provider's business expenses, including but not limited to, employee's wages and salaries, insurance of every type and description, and all business and personal taxes, including income and Social Security taxes and contributions for Workers' Compensation and Unemployment Compensation coverage, if any."
  • Article 24 - removed paragraph regarding the Office of Budget Management's requirement for a Declaration Regarding Material Assistance/Nonassistance to a Terrorist Organization (DMA), because this section of the Revised Code was repealed.
  • Article 29 - paragraph was added to incorporate the requirement to complete the IRS Form W-9.
  • Article 31 - paragraph was added to include rule reference for immediate termination of licensed Type B Home providers.

The JFS 01150 "Rate Information for Providers of Publicly Funded Child Care" has been revised to implement the following changes:

  • Changed "provider/center" to "provider/program" in the second row.
  • Removed "certified" in reference to Type B Home providers above the rate chart.

Please contact the Office of Family Assistance, Child Care Policy Help Desk at 1-877-302-2347, option 4, your licensing specialist, or your county department of job and family services if you have questions regarding these changes. The electronic versions of the child care manuals are located at: http://emanuals.odjfs.state.oh.us/emanuals.

INSTRUCTIONS: The following chart identifies the material that needs to be inserted into the Child Care Manual (CCM):

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT/REPLACEMENT
Child Care Manual Procedure Letters CCMPL No. 74