** Archive **
CCMPL 18 (ELI Forms - ARCHIVE)
Child Care Manual Procedure Letter No. 18
March 5, 2007
TO: All Child Care Manual Users
FROM: Helen E. Jones-Kelley, Director
SUBJECT: Early Learning Initiative (ELI) Form Change and New Form for the ELI Overpayment Process

This letter transmits requirements for collecting Early Learning Initiative (ELI) overpayments that occurred when a child received ELI services for which the caretaker was not eligible or when an ELI agency received payment for services for which it was not entitled. When an overpayment has been identified, the Ohio Department of Job and Family Services (ODJFS) will notify the county Department of Job and Family Services (CDJFS) of the dollar amount. The JFS 01157 "Notice to CDJFS of ELI Overpayment" (4/2006) will be issued by ODJFS to the county with state-required sections completed. The county will return the JFS 01157 to ODJFS with county-required sections completed.

ODJFS will use the JFS 01157 to inform counties when an overpayment has been identified. This notification will include attendance records and the amount of the overpayment. Overpayment and recovery procedures must be followed in accordance with Chapter 5101:2-16 of the Administrative Code.

The JFS 01153 "Request By ELI Contracted Agent to Adjust Attendance Data" (rev. 1/2007) has been updated to reflect the department's new mailing address and instructions to the ELI agencies.

The electronic version of the Child Care Manual is located at: http://emanuals.jfs.ohio.gov. The manual contains all rules, forms, transmittal letters and procedure letters that the department has issued to child care providers. A current version of this manual should be utilized by county staff and by certified and licensed child care providers.

Forms can be found at: http://www.odjfs.state.oh.us/forms/inter.asp. When forms are obsolete they should no longer be used. The old version of the form should be removed and replaced with the new one. The use of current forms is necessary in order to be in compliance with child care rules.

Please contact the Help Desk for the Office for Children and Families at 1-866-886-3537, option 4 if you have any questions.

INSTRUCTIONS: The following chart identifies the material that needs to be removed from and inserted into the Child Care Manual (CCM).

LOCATIONREMOVE AND FILE AS OBSOLETEINSERT/ REPLACE
CCM Procedure Letters CCM Procedure Letter No. 18
Child Care Manual AppendixJFS 01153 (12/2005)JFS 01153 (Rev. 1/2007)
  JFS 01157 (4/2006)